What are the responsibilities and job description for the Front Office Assistant position at Re/Max Power Pros?
We are a local real estate and property management team looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will love customer service and look for what they can do to help people, not what they can do for them. They will be prompt, here to work, able to undertake a variety of office support tasks, proactive and a step ahead all of the time. This person will be comfortable working with a high degree of attention to detail and discretion.
We require that candidates have 2 years of customer service and computer experience in an office setting. ** Please do not apply if you do not have this experience. ** Experience in the real estate, title or property management industry would be great. However, we are willing to make exceptions for people who can clearly demonstrate the ability and passion to learn this industry. While we need someone who is efficient with their time, detail and accuracy is equally if not more important. We are also looking for someone who is organized, can learn quickly and will fit in with our fun and sometimes goofy team. Pay depends on experience.
Responsibilities
General
- Answering phones, routing to voicemail/cell phones
- Possible reports
- Mail, other scanning, data input
- Property Management & Realty support
Property Management
- Application creation, processing, data input, scanning
- Lease document creation, scanning, filing
- Accepting Rent & HOA Dues Payments
- Work Order creation & review
- Craigslist ads
- Tracking insurance for renters, owners & vendors
- HOA billing, tracking & sending out non-compliance notices
- HOA Newsletters
- Support property manager as needed
Realty
- Preparing listings, listing files
- Transaction files, opening escrow, home warranties
- Flyer creation & printing
- Scheduling contractors
- Email & phone interaction with title & escrow personnel
- Scanning, filing
- Support realtors as needed
Skills
- Prefer experience as an office assistant, or in another relevant administrative role
- Working knowledge of office equipment
- Understanding of office management procedures
- Good organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Ability to multi-task and re-prioritize daily
- Proficiency in MS Office
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Computer skills: 2 years (Required)
- Customer Service: 2 years (Required)
Work Location: One location