What are the responsibilities and job description for the Executive Assistant position at Rebecca K Sapp Law Firm?
Are you hard-working and detail-oriented? Love administrative tasks, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job and to deliver great customer service?
Executive Assistant needed for an Entrepreneur in the Gwinnett area. With the help of this individual, the business owner is hoping to focus more on growing their portfolio and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.
The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of supporting C-level executives in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, handling day-to-day operations on behalf of the CEO/Owner.
Compensation:
- Salary Range: D.O.E.
- Paid Time Off (PTO)
- 50% Health Insurance paid after 90 days
Responsibilities:
This person's primary responsibilities include, but are not limited to:
- Assisting and supporting the owner in multiple businesses and personal areas needing assistance.
- Assist and manage multiple lines of business
- Screening and directing phone calls and emails; distributing correspondence.
- Handling requests and queries appropriately.
- Scheduling meetings and appointments.
- Producing reports, presentations, and briefs.
- Assisting clients and helping them to have an extraordinary experience.
- Managing day-to-day office/business operations.
- Tracking expenses accurately and creating effective budgets
- Responsible for acting as a liaison between tenants and landlord
- Marketing of Listings, Business, and Team through social media and other avenues.
- Helping clients through the rental/leasing process.
- Assisting with real estate and property management duties.
- This person will LOVE checklists and "to-do" lists.
Qualifications:
- Outstanding organization
- Strong attention to detail
- Tech savvy; up-to-date with latest software and applications and able to navigate new systems quickly
- Able to multitask and prioritize daily workload - can work on multiple projects at once
- Able to work independently to support the owner and appropriately manage time
- Effective interpersonal skills, including superior oral and written communication skills
- Strong problem-solving abilities
- Discretion and confidentiality
- Customer service focus
- MBA preferred
- Real Estate License a plus!
- Comfortable handling strong personalities
- Must be thorough and LOVE to-do lists
- This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the owner up to grow the businesses.
- This is NOT a remote position
- High proficiency with Microsoft suite products
- Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all arrangements are seamless and efficient.
- 15 years of experience (This is NOT an entry level position)
- Advanced MS Excel skills a MUST!