Office Manager

Job Title: Office Manager

Location: Springville, Utah

Reports To: COO

Department: Administrative

Schedule: Full Time - Hourly

POSITION SUMMARY 

Support the office staff in day-to-day administrative duties ensuring the office is supplied and everyone is able to function at the highest level.  Supports the COO in their daily professional life to allow them to remain focused on high-level tasks.  You will provide administrative support and oversee other projects as needed.   This position will handle basic bookkeeping responsibilities as well.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Taking meeting notes and maintaining meeting agendas 
• Handle requests appropriately and in a timely manner
• Keep the office running smoothly and keeping supplies available
• Make travel arrangements and maintain schedules/calendars
• Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities.
• Assembles and categorizes facts and figures for written computation and calculations
• Oversee special events planning related to the office
• Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
• Gain knowledge in and effectively utilize various software platforms
• Exercises administrative judgment and assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
• Assist when needed in HR administrative functions

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Bachelor's degree preferred but not required
• Two years of related experience or relevant coursework
• Good oral and written communication skills

• Excellent Microsoft Office and Google Suite skills/experience
• Discretion and confidentiality are a must
• Outstanding organizational skills and a desire to help someone else succeed

PHYSICAL DEMANDS AND WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

While performing the duties of this position, the employee is occasionally required to stand; walk; sit: and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.  

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Reviewed with employee by

Signature: ___________________________ Name (print): _____________________________ 

Title: _____________________________________________ Date: _____________________

Received and accepted by

Signature: ___________________________ Name (print): _____________________________ 

Title: _____________________________________________ Date: _____________________

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Some specific tasks

1. Keeping supplies stocked including groceries, general office, copier, etc.
2. Wednesday lunches
3. Office parties
4. Assist with office culture and perk ideas including work anniversaries and birthdays.  Much of this would be proactive as well as creating a schedule of activities
5. Help ensure office cleanliness, decor, etc. are well maintained
6. Maintain office calendar and relationship with landlord, other external vendors
7. Keep minutes of meetings
8. Assist Finance and HR contractors with whatever is needed
9. Work closely with Shawn to keep him on schedule, handle one-off tasks, manage his calendar