Project Specialist

Job Requisition

Worker Time Type

Worker Sub-Type

Shift

Job Description

DUTIES AND RESPONSIBILITIES:

Communication:

• Working in partnership with senior leadership of the Company, identify and achieve strategic goals through organization and people by:

• Maintaining HR SharePoint portal content by continually editing, removing, and/or supplementing existing content to ensure that content is fresh, relevant, and searchable
• Developing and executing communications strategies (as requested by leadership) in a timely fashion
• Creating and executing communications calendars across various internal platforms
• Creating quarterly employee newsletter
• Creating and maintaining corporate and employee communications
• Writing, editing and proofreading Reddy Ice communications content

Project Management:

• Manage transactional projects ensuring the projects achieve the overall objectives as set forth in the project plan (e.g., communication, timeline, project reporting, budget, etc.)

Finance:

• Process vendor invoices, including rent, parking bills, contractors, and other facility vendors
• Assist with financial and budget reporting and data analysis
• Continuously seek opportunities to streamline or automate processes and investigate technology solutions

Facilities:

• Manage mail and package distribution and vendors
• Manage parking assignments and OCS security access system
• Handle other facility management duties as needed by acting as the key liaison with property management and contractors
• Plan, organize and execute monthly and quarterly employee events
• Manage and order all facility needs – including ordering office supplies, coffee/cleaning supplies, parking requirements, shredding and record retention, keys and security access, cleaning oversight and special needs with repairs, 5S public space, etc.

EDUCATION AND EXPERIENCE:

• College degree required.
• Minimum of 5 years’ experience in a communication capacity role and minimum of 3 years in a facility, management or project management role.
• Excellent verbal, listening and written communication skills
• Excellent organizational skills
• Exceptional project management skills
• Strong computer skills (Microsoft Suite, including Visio, PowerPoint, Excel, Word and Outlook). Experience with Microsoft Dynamics AX preferred but not required.
• Very high level of organizational skills, time management and attention to detail
• Experience multi-tasking and prioritizing work to meet multiple deadlines
• Comfortable engaging with multiple stakeholders across the business
• Ability to recommend appropriate solutions that enhance processes and procedures
• Willingness to ask questions rather than just follow directions is required
• Competently prioritizes and is flexible working with changing expectations and priorities
• Excellent problem solving and analytical skills, with can-do attitude and self-initiative
• Must demonstrate a self-starting mindset and ability to work independently with minimal supervision, while concurrently flourishing in a team-oriented environment

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This position works in a typical office environment, with use of computers, calculators, phones, and other office equipment.  Work is conducted in a fast-paced, rapidly changing environment.  The ability to manage stress, build professional and collaborative relationships, and reason through complex business situations is essential. Weekend and evening work is occasionally required.

Location

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