Administrative Assistant

Position: Athletics Secretary

Reports to: Region 4 Athletic Director

QUALIFICATIONS:

• Strong comunication, organizational, computer, and interpersonal skills.
• Proficient clerical skills; answering phones, monitoring school entrance, copying, scanning, Google Workspace, and imputting data.
• Ability to maintain the confidential of materials as well as sensitivity to the personal and professional concerns in working with staff and students.
• Background in athletic planning/organization.
• Working with students, staff, parents and community members in a positive manner.

JOB DESCRIPTION:
A 10 month administrative assistant position is available at Valley Regional High School beginning July 1, 2024.
The administrative assistant will perform a wide variety of duties, under the direction of the Athletic Director, to ensure an efficient operation of the Regional School District 4 athletic programs (Valley Regional High School and John Winthrop Middle School).

PERFORMANCE RESPONSIBILITIES:

• Arrange for officials, security, ambulance service, trainer, game personnel necessary for athletic events.
• Arrange transportation for all away athletic events.
• Assists Athletic Director with game preparation and communication to stakeholders.
• Helps to develop and update practice/game schedules.
• Works to ensure compliance with CIAC rules and regulations.
• Assists Athletic Director with required tasks associated with hiring and evaluating coaches.
• Manages the athletic department purchasing process.
• Orders and inventories all supplies, and certificates/awards necessary to help the athletic office run efficiently.
• Oversees the athlete registration process.
• Works with Athletic Director to confirm student-athlete eligibility.
• Facilities communication between a wide variety of stakeholders.
• Manages game day operations (PA script, tickets, signage, etc)
• Enters meeting and interviews in Athletic Director's calendar.
• Assists coaches and student-athletes by sharing department policy and information.
• Helps to coordinate athletic department events (Senior Celebrations, Signing Days, Kick-off Meeting, Coaches Meetings, Media Days, Field Trips, Future Warrior Day, etc)
• Secure CHSCA membership for coaches.
• Tracks coaching permits to ensure compliance with SDE.
• Manages the purchasing, organization and distribution of athletic awards.
• Works with Boosters and Community Groups to comply with BOE policy and reserve the facility.
• Performs all other clerical duties necessary to help the Athletic Office run efficiently.

TERMS OF EMPLOYMENT:
In accordance with the Region 4 Secretary Contract.

EVALUATIONS:
Performance of this job will be evaluated in accordance with non-certified procedures and conducted yearly by the Athletic Director.

Interested candidates please apply online at www.reg4.k12.ct.us (click on the employment link).

Job Type: Full-time

Pay: $26.58 - $31.05 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Deep River, CT 06417 (Required)

Work Location: In person