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Executive Assistant (Direct Hire)

Remedy Intelligent Staffing
Elmira, NY Full Time
POSTED ON 5/6/2024
Remedy is honored to have been selected to support an innovative international manufacturer as they embark on a vital search for an Executive Assistant based in their Elmira, NY facility. Internally known as an Executive Administrative Assistant, this person will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing a variety of clerical functions. Check out more great details to this exciting opportunity below!

Job Title: Executive Administrative Assistant

Job Type: Full-time/Hourly/Direct Hire/In-Person

Pay Rate: $22-25/hour

Hours: Days

Work Perks: This client is proud to offer comprehensive benefits options that includes no-deductible/low co-pay medical/dental coverage, 401k with company match, bonus potential, exceptional growth opportunity and much more!

Essential functions for this Executive Administrative Assistant will include:

such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

  • Maintain complex and detailed calendars, including coordinating with multiple parties across geographies and arranging domestic/international travel
  • Answer and place calls; screen incoming calls and determine the level of priority while using discretion in sharing information
  • Prepare clear and concise correspondence to individuals at all levels of the organization
  • Serve as subject matter expert for policies and procedures; ensure all policies are followed and items are processed within provided guidelines
  • Process invoices and expense claims
  • Assist in creating, editing and maintaining Excel and PowerPoint documents
  • Print materials and prepare files or binders as requested
  • Assist with staff onboarding and off boarding (e.g., requesting equipment setup and system access)
  • Take dictation and meeting minutes, accurately enter notes and distribute
  • Maintain current organizational charts and Executive Bios
  • Maintain vehicle fleet leasing options and scheduling of routine maintenance
  • Organize and prepare for company events, including food pick-up and room setup
  • Monitor and draft social media posts
We're seeking skilled Executive Assistants with the following background profile:

  • HS Diploma required, Associates Degree (or higher) preferred
  • 5 years experience in an administrative assistant or similar role at a large and complex organization
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Willingness and ability to learn new skills, including new technologies and systems
This is a highly skilled, highly visible role supporting key players within a global organization. Candidates who wish to be considered MUST possess the background/skills described above AND have the highest standards of accuracy, precision, organization, professionalism, and communication. In return, you're rewarded with a truly stellar company culture, excellent benefits, and a truly supportive, collaborative team who are making meaningful impact across the globe. If this sounds like the perfect job for you, please apply today with your most accurate, up-to-date resume for immediate consideration!

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