Warehouse Admin

Position Overview

The Warehouse Admin is responsible for assisting with overseeing day-to-day warehouse operations.  The Warehouse Admin is also responsible for assisting with managing relationships with vendors and/or suppliers, and ensuring all products are handled safely without damage throughout the entire process from receiving to shipping.

Essential Functions

• Assist with maintaining a safe environment within the warehouse.
• Monitor and maintain inventory levels and records.
• Organizing Stock Requests and ensuring item are log to fulfill requests by employees.
• Reporting all/ any incorrect information on Stock Requests and PO’s to Management within a timely manner.
• Closing out Stock Requests as within Warehouse systems.
• Receiving in PO’s based on what the vendor delivers to Warehouse.
• Verify appropriate receipt of all items delivered; verifies quantities ordered, physical conditions, and specification of products before stored or delivered to a department. Any deliveries without a purchase order must be investigated and mostly rejected at receiving.
• Inspect food quality at receiving using best judgement and ensures all food & beverage deliveries received in conjunction with the order forms.
• Maintain departmental shipping/receiving logs to ensure accurate tracking. All purchasing orders must state the status of the delivery (i.e., open, received, partial)
• Ensure all Receiving Reports are completed daily in a timely manner.
• Assist with all month end and quarterly inventories of non-food and food & beverage.
• Resolve shipping/receiving problems (such as refused items, shorted items or credits given by vendors while on the dock), by communicating with purchasing and/or supervisory personnel.
• Communicate with Purchasing for Price Adjustments on PO’s that do not match monetary value in Warehouse operating systems (Red Rock).
• Ensuring and assisting with warehouse staff to comply with all department rules, regulations, policies, procedures, internal controls and any local, state and federal rules and regulations.
• Organizing and filing all Warehouse paperwork into the appropriate cabinets.
• May assist with warehouse clerks and their duties/functions when deemed necessary.
• Provide outstanding customer and employee service at all times.
• Present oneself in a neat and clean appearance at all times.
• Perform other administrative duties as assigned.

Essential Requirements:

• Ability to remain organized in a pressure and fast pace situation
• Ability to input and access information into a computer
• Skill in establishing and maintaining effective working relations with staff and colleagues
• Ability to diplomatically attend to complaints

Knowledge/Work Experience

• Must be 18 years or older
• (1) year experience of related experience preferred
• Must be able to obtain and maintain the appropriate license through the New York State Gaming Commission