Budget Analyst

POSITION SUMMARY 

The Budget Analyst is responsible for the preparation, submission and negotiation of the annual operating budgets for the assigned facilities adhering to HUD, Contract Administrator and RHF policies. 

The position will interface with governmental agencies, project management, local Boards of Directors and RHF management for approval of the budget.

Also responsible for: preparation of internal reports and maintain documentation of the approved budgets, review and recommendation of appeals of the approved budget; assist with submissions of contract renewal, OCAF, and budget submission; preparation of special reports requested by RHF management; keeping abreast of current HUD and agencies regulations and policies.

Budget Analyst will also assist Budget Director with special analyses relating to budgets and financial performance.

JOB DUTIES AND RESPONSIBILITIES:

40% Prepare the annual operating budget of the assigned facilities.        

• Share duties with the other Budget Analyst
• Produce the budget worksheet for the project.
• Review the project’s budget input.
• Research prior year’s financial data.
• Retrieve supporting documentation.
• Analyze the budget data.
• Prepare all forms and documentation required by HUD & Contract Administrator.
• Distribute the budget to appropriate personnel.
• Prepare, submit, and finalize Tax Credit budgets for investors.
• Maintain accurate correspondence tracking as related to the budget process.

40% Analyze HUD and Contract Administrators responses and decisions on the budgets.

• Negotiate with HUD and Contract Administrators the budgets and appeals to ensure that the projects and RHF receive sufficient funds.
• Analyze and prepare appeals as deemed necessary.
• Distribute the approved budget to project.
• Prepare budgets for import into Oracle accounting system.
• Prepare adjustments for accounting and billing, bookkeeping and occupancy fees, increases to reserve funds and other documentation deemed necessary.
• Prepare changes on agency forms for changes in contract rents, resident fees and utility allowances.
• As part of the Contract Renewal submittal process, the Budget process has to be performed for the Contract Anniversary Date which for most facilities is different than the fiscal year end. Prepare a secondary budget.
• Respond to HUD, Contract Administrators and corporate management’s questions in a reasonable time frame.                  
• Research HUD questions and prepare written response.
• Prepare a request for budget status if no response from the appropriate agency.

10%

Communicate with all internal and external personnel relating to budget                                 information.

• Analyze income limits and prepare rent changes for projects.
• Analysis annual submittal of rent adjustments by comparing the OCAF (Operating Cost Adjustment Factor) vs. budget based increases.
• Apply annual Rent increases to all Tax Credit & Bond properties.
• Maintain Tax Credit / Bond Stat worksheets.
• Prepare applicable schedules for internal and external use.
• Maintain management reports or approved management, bookkeeping and occupancy fees.
• Maintain Budget Tracking Schedule
• Maintain HUD chart of accounts.
• Prepare rent potential, management fee and contingency reports for audited projects.
• Keep abreast of all federal, state and local agencies new policies, procedures and regulations relating to rents and budgeting.
• Develop new budget forms and procedures as necessary
• Keep up to date the budget procedures in the Manager’s Policies and Procedures Manual.
• Train facility mangers on budget procedures.
• Perform special assignments as requested by management.

10% Budget submission

• Submit completed budgets and utility allowances to HUD for contract renewals
• Submit OCAF paperwork to HUD

EDUCATION AND EXPERIENCE REQUIRED

• Four year degree in Business Administration / Accounting / Finance / Economics / Information Technology or Equivalent Experience
• Budget preparation experience preferred.
• Accounting experience preferred.
• HUD or governmental agencies experience.
• Proficient in Excel, Word and Windows.
• Experience in use of computer, ten-key, ability to type memo and letters.
• Strong verbal and written communication and analytical skills.
• Position requires occasional out of state/overnight travel.

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify add or remove duties from particular jobs and to assign other duties as necessary.