Procurement Coordinator

Special Instructions to Applicants:

 All interested applicants should attach a resume in PDF format in the Supporting Documents section of the application.

Position Summary:

The Procurement Coordinator is responsible for the acquisition of goods, services and technologies to support stakeholder requirements. This is a service-oriented position that requires effective skills in stakeholder facilitation and engagement, problem solving, buying, negotiation, order management, supplier relationship management, and contract management.

Ideal Candidate Statement: 

The ideal candidate is intent on making an impact, providing exceptional customer service, solving problems, and has a passion for delivering results.

Workplace Requirements 

This position is offered as a hybrid role (minimum of 3 days in the office per week). Per Rice policy 440, work arrangements may be subject to change.

Proposed Hiring Range: 

$48,700 - $54,000, contingent upon qualifications and experience

Minimum Requirements: 

• Bachelor’s degree.
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted.
• One or more (1 ) years of related experience 
  • Experience gained through internships, student employment, relevant coursework, etc. could be considered. 

Skills 

• Excellent verbal and written communication skills, with the ability to effectively communicate with a variety of individuals and personalities at all levels internally and externally.
• Strong interpersonal, negotiation, listening and presentation skills.
• Exceptional team member. Must be able to work with a team, take direction, adhere to required work schedules, meet commitments, focus on details, and comply with work rules.
• Strong analytical, organizational, reasoning, problem solving and conflict resolutions skills.
• Strong customer service focus, including a positive attitude and a sense of urgency.
• Ability to work cooperatively and effectively with others and maintain confidentiality when appropriate.
• Ability to resolve conflict in a win-win manner.
• Ability to work independently and within an organization to manage tasks and timelines.
• Ability to maintain a measurable high level of performance.
• Self-motivated with the ability to successfully manage multiple tasks, organize and prioritize work to meet strict deadlines, and work with minimal direct supervision.
• Ability to organize, schedule and prioritize workload to meet key milestones and objectives.
• Intermediate proficiency level in MS Office (Outlook, Excel, PowerPoint, Word).
• Must be able to perform all essential and marginal functions of the job.

Preferences:

• Bachelor’s degree from an accredited institution in Supply Chain Management, Business, Engineering, Accounting, or a related discipline.
• Two or more (2 ) years of related procurement experience in a buyer, specialist or sourcing role.
• Familiarity with higher education procurement practices and requirements.
• Experience with indirect procurement categories.     
• Intermediate proficiency level with Adobe Acrobat, Oracle Fusion Cloud, eSourcing tools.

Essential Functions:

• Serves as a relationship manager to campus stakeholders and suppliers
• Advises and assists department staff, faculty and leadership in the acquisition of goods and services
• Manages low to medium sized RFXs for goods, services and technologies
• Evaluates commercial proposals
• May assist or lead supplier negotiations
• Actively manages open orders and stakeholder requirements
• Ensures commitments are met
• Conducts market research to identify new potential suppliers and evaluate market trends
• Researches and resolves PO issues and discrepancies
• Maintains punchouts and pricing catalogs for preferred suppliers
• Performs all other duties as assigned

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels.  It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.