Executive Assistant

Description

We are offering an opportunity for an Executive Assistant in Palm Beach Gardens, Florida. As an Executive Assistant, you'll be an integral part of our team, undertaking a range of responsibilities in a demanding yet fulfilling environment. Your role will involve critical thinking, handling challenging situations, and managing a variety of office tasks.

Responsibilities

• Manage and maintain calendars, ensuring all appointments and meetings are organized and communicated effectively
• Utilize your critical thinking skills to solve problems and make decisions
• Handle difficult situations and interactions with tact and professionalism on a daily basis
• Oversee the management of the office, including ordering supplies and directing calls and walk-ins to the appropriate team member
• Manage appointments for the General Manager, ensuring smooth coordination and communication
• Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System for various administrative tasks
• Provide comprehensive administrative assistance, including handling conference calls and correspondence
• Ensure the office runs efficiently and effectively by keeping it well organized.
  
  

Requirements

• Proven experience as an Executive Assistant or similar role within a professional business environment.
• Proficient in office management systems and procedures.
• Advanced knowledge of MS Office and ability to work with ADP - Financial Services.
• Experience with Cisco Webex Meetings and Concur for arranging virtual meetings and managing expenses.
• Familiarity with CRM for managing client interactions and data.
• Proficiency in using Kronos Timekeeping System and About Time for tracking work hours.
• Demonstrated ability in Calendar Management to organize and schedule appointments.
• Strong Communication skills both written and verbal.
• Experience in managing Conference Calls and Correspondence effectively.
• Proven experience in providing Administrative Assistance.
• Exceptional organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.
• Discretion and confidentiality.
• High School degree; additional qualification as personal assistant would be considered an advantage.
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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