Office Coordinator

Description

We are offering a contract to hire employment opportunity for an Office Coordinator in Tempe, Arizona. This role involves a variety of administrative tasks within the facilities management industry. The selected candidate will have a significant role in ensuring the smooth operation of our workplace and will be instrumental in providing an optimal experience for all team members.

Responsibilities

• Oversee the completion of maintenance and compliance needs for the location, ensuring all documentation is up-to-date at all times.
• Efficiently handle and resolve Workplace tickets raised by employees, ensuring a swift turnaround in line with expectations and urgency.
• Assist in various workplace projects as needed, providing administrative support and coordination.
• Work cross functionally with all teams and partners to provide an optimal employee experience.
• Plan and manage office events and experience projects, ensuring they meet requirements, deadlines, and budget constraints.
• Collaborate with Workplace Management to maintain good relationships with Building Management and all vendors, facilitating effective operation of all services including cleaning, security, and engineering.
• Assist with the management of Workplace expenses, ensuring they align with forecasted spend.
• Support the coordination and completion of all moves and furniture requirements.
• Utilize various software systems such as Concur, CRM, and Dentrix Dental Software to streamline administrative tasks and improve overall efficiency.
• Leverage skills in event planning and facilities management to ensure a well-organized and efficiently run office environment.
  
  

Requirements

• Knowledge of accounting functions and answering inbound calls.
• Proven ability in providing administrative assistance and back-office support.
• Experience in event planning, facilities coordination, and facilities management.
• Familiarity with facilities planning and administrative office operations.
• Excellent communication and organizational skills.
• Ability to multi-task and prioritize work in a fast-paced office environment.
• High attention to detail and problem-solving skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office.
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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