Receptionist / Office Services Coordinator
Job Posting for Receptionist / Office Services Coordinator at Robert Half
Job Summary:Under the collaborative supervision of the Office Administrator and Facilities Manager, this role is primarily responsible for overseeing front office/reception area administrative activities. Additionally, it involves providing essential office services, specifically for the SF office, and serving as backup for legal administrative support as needed based on office demands.Essential Reception Duties and Responsibilities:Handle general receptionist duties, including answering the main phone line, taking messages, and directing calls appropriately.Manage visitor office requests and reservations.Coordinate with building security and manage the distribution of building security cards.Handle mail pickup, deliveries, and assist with package deliveries from vendors, FedEx, etc.Perform various office tasks such as photocopying, scanning, faxing, and filing.Meet and greet clients, and arrange meetings, including beverage/food and AV requirements.Office Services:Ensure an adequate supply of food and beverages for kitchen/snack areas, including ordering supplies and coordinating catering.Maintain and order office supplies.Perform light housekeeping tasks, including keeping the kitchen tidy and arranging for linen to be laundered.Coordinate courier services, office cleanup, and assist employees with moves/departures.Manage office shredding services, building repair requests, and employee access card assistance.Set up and break down catering events for on-site meetings.Coordinate with departments on both internal and external office events.Other Duties as Assigned:Provide backup legal administrative support for SF office as required.
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