Facilities Coordinator

Saint Mary Star of the Sea Catholic School in Hampton, VA is currently seeking a Facilities Coordinator who is responsible for ensuring the school and its buildings, grounds, and vehicles are operationally efficient, clean, and meeting the functional needs of its staff, faculty, students, and visitors.  The Facilities Coordinator manages and performs work necessary to maintain mechanical, electrical, plumbing, carpentry, remodeling, painting, communications, and special systems including repair of interior fixtures, furnishings, and equipment.  The qualified candidate should be a practicing Catholic, have a strong work ethic, take initiative, and possess a broad skillset in facilities management.  The Facilities Coordinator reports directly to the Principal, works with the Business Manager, and supervision of Saint Mary Star of the Sea Catholic School facilities/custodial staff. The successful applicant must be capable of working collaboratively with colleagues, experienced with 21st century technology tools, and demonstrate a commitment to advance the mission of the school.

Responsibilities:

• Develop and manage facility maintenance and/or custodial schedules, activities, and services.  
• Manage the prioritization and timely completion of requests. 
• Review daily work of the maintenance and custodial staff.  Provide training, correction, mentorship, and direct assistance to staff, as needed.   
• Coordinate inspection, monitoring, and repair of mechanical, electrical, plumbing, communications, special systems, and vehicles to determine cost effective repair or replacement. 
• Coordinate and/or maintain the capital and operational budgets for facilities.
• Manage and participate in the development and implementation of goals and objectives for facility integrity and improvement.
• Develop, recommend, and implement procedures to ensure that federal, state, and local building safety regulations are adhered to in the use and operation of assigned facilities; maintain MSDS sheets and other information; coordinate with OSHA on formal inspections of the facility.
• Develop facility maintenance policies and procedures to ensure uniform, safe, and industry-accepted standards for maintenance performance.
• Complete necessary administrative reports and records to ensure job requests, repairs, and maintenance work are adequately received, recorded, prioritized, and completed in a timely manner.
• Ensure the timely and cost-effective ordering of supplies, equipment, and material; maintain inventory control and budgets.
• Coordinate use and rental of school facilities with staff and community groups; communicate with users about specific needs; assist the public as necessary.
• Organize and manage volunteer labor for building and grounds maintenance.
• Maintain owner manuals/information, asset lists, schedules, and maintenance records.
• Prioritize and coordinate short and long-term facility renewal, building maintenance, preventative maintenance programs, and small construction projects.  
• Facilitate and manage contracted building, cleaning, grounds, and vehicle maintenance services.  
• Complete moderate mechanical, carpentry, painting, plumbing, and electrical projects.  Hire contractors to complete large, more technical projects. 
• Maintain building security, fire protection/alarm systems, and other specialized equipment. 
• Support School Administration with staff/faculty trainings including fire and safety drills. 

• Assist with school functions and seasonal events to include snow removal (often early morning and sometimes weekends); care and maintenance of athletic fields and grounds; cleaning of the buildings when needed; setup and cleanup of school activities and events; safe and efficient operation of grounds equipment (e.g. commercial/compact tractor/lawnmower, etc.)
• Performance of other duties as directed by the Administration

Training Requirements:

• First Responder 1^st Aid/ AED/CPR
• Asbestos Awareness
• Bloodborne Pathogens
• Hazard Communication
• Lead Awareness
• Lockout/Tagout Certification