Office Manager

OFFICE MANAGER NEEDED!

SALARY PROFIT SHARE

INTERVIEW TODAY - START TOMORROW!

*** CALL OR TEXT US TODAY AND TELL US WHY YOU WOULD BE A GOOD FIT FOR THIS POSITION: 844-224-8200 ***

⭐️⭐️⭐️⭐️⭐️ We are a highly reputable roofing company located in the Shenandoah Valley and we are searching for someone who is organized, detail-oriented, and operates at a high level while multi-tasking

WHO WE ARE

We are a top-producing local roofing business known for integrity, giving back, and providing award-winning service. Now recognized on a national level, we have grown in leaps and bounds to where we stand today. We serve as the leading roofing contractor in the Shenandoah Valley with over five Equipters, a fleet of vehicles, in-house metal and guttering machines, and a beautiful warehouse and office! Our workmanship, materials, professionalism, equipment, warranties, training, and certifications set us apart from the rest!

THE ROLE

You will be responsible for ensuring that our business is able to achieve their goals by assisting the daily upkeep of customer service requirements, answering phones, CRM database entries, handling the day-to-day accounting functions of the business; scheduling, organizing and preparing for meetings with our office team, ordering office supplies/office furniture/sales literature, maintaining office equipment & filing, and putting systems in place to ensure the smooth operation of the office as a whole.

An excellent communicator, you can build and maintain key relationships with the office staff and our current franchisees. While delivering projects on time and ahead of set deadlines

Passionate, enthusiastic, and motivated by success, a key focus of this role will be assisting the business in operating in a seamless fashion, identifying needs and completing tasks as they arise to assure that the office as whole can operate in an effective manner.

REQUIREMENTS

Accounting:

• Maintain Spreadsheets on all checks paid out, mark off when cleared account.
• Maintain Spreadsheets for all sales income and deposits weekly.
• Responsible for transferring 13% of gross income into crypto holding acct.
• Daily QuickBooks Reconciliation on all Accounts
• Daily Invoicing following call script and Invoicing Process.
• Daily Profit & Loss on all billed job invoices
• Implement A/R system & process thoroughly, on daily basis.
• Payroll & Sub-Contractor Payouts distributed each Friday.
• Follow Accts. Payable Process, Bills Paid on Time & Entered Daily
• All receipts filed properly and in line with reconciliation.

Business Development:

• Fluent with professional licenses, taxes, & filing for dispersing to franchisees.
• In coordination with the Sales Manager and CEO preparation and mailing of correspondence and literature to prospective clients.
• Maintain an adequate supply of office supplies to facilitate daily operations.
• In coordination with the CEO books all travel arrangements.
• Handle and Manage all Rewards accts.

Our Clients:

• In coordination and cooperation with the CEO, ensures the smooth transition of new clients regarding completion and submission of initial documents and forms.
• Serve as a key contact for clients & vendors
• In coordination with the CEO is responsible for the planning, organization, and preparation for regular team meetings.
• Ensure the smooth running of the office by systematizing routine office tasks and documenting procedures for these tasks, such as accounting procedures, reporting procedures, and human resource procedures.
• Phone Answered Every time, All Calls & inquiries returned ASAP.
• CRM Entries Daily
• Creation and maintenance of an office filing system.

Reports:

• Daily money in & out spreadsheets
• Daily Routine Checklist Executed & Submitted
• All P-n-Ls complete and submitted for review.
• Sales, Office, & Production Scorecards up to date, submitted weekly on Thursday.
• Commission Reports submitted for review in time for payroll.

QUALIFICATIONS

• Ambitious with the drive and commitment to succeed.
• Self-Driven to produce, execute, & troubleshoot as needed to meet provided criterias, documents, and tasks.
• Self-Accountable to carrying out tasks on proper deadlines.
• Highly motivated and focused.
• Alignment with ourCore Values
• Excellent interpersonal and written communication skills.
• Organized and focused through daily rituals including action planning and time management.
• Attention to detail.
• Naturally shows initiative and is solution focused.
• Well-presented and articulate.
• Sound computer literacy skills.
• Proficient with Microsoft Office.
• Proficient with QuickBooks or another accounting software program.

PERSONAL DEVELOPMENT / TRAINING:

• QuickBooks Training Courses - Online & In Person
• Office Management Courses -Filing, Time Management, Multi-Tasking
• Customer Service Seminars, Online Training Courses, & Books
• Professional Training for preparing Cover Letters, Applications, Liability waivers, Professional Clauses, and other forms of Professional Communications

*** CALL OR TEXT US TODAY AND TELL US WHY YOU WOULD BE A GOOD FIT FOR THIS POSITION: 844-224-8200 ***

Job Type: Full-time

Pay: $41,600.00 - $52,000.00 per year

Benefits:

• 401(k)

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Weyers Cave, VA 24486: Relocate before starting work (Required)

Work Location: In person

Salary : $41,600 - $52,000