Assistant Event Coordinator
Job Posting for Assistant Event Coordinator at Rooted Hospitality Group
Assistant Event Coordinator
We are a growing restaurant group that is incredibly passionate about the one thing that makes the world go round – people. We started with the dream of creating gathering places that pair sun soft sand and refreshing breezes with good drinks, chef-driven food, and great company. We are looking for like-minded, talented, integrity-driven individuals to join our journey and grow with us.
Benefits Include:
- Growth Opportunities
- 401K
- Health Insurance, including Dental and Vision
- Life Insurance
- Flexible Spending Account
- Paid Time Off
- Discounted Meals
- Training & Development
- Employee Fitness Activities
Activities and Responsibilities including but not limited to:
- Manage daily calls and requests from guests, answering catering & events questions and coordinating with Catering & Events Manager accordingly
- Regularly review upcoming events’ function sheet and have a thorough understanding of all requirements on upcoming scheduled events.
- Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
- Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements
- Conduct site visits, including walk-in appointments in a professional manner, demonstrating full knowledge of property, products and services with the ability to tailor benefits to meet client needs
- Confer with staff at a chosen event site to coordinate details.
- Assist with creating floor plans for events
- Assist with creating an inventory list for Banquet Event Orders (BEOs)
- Inspect event room prior to the start of each function (check room setup, menu, service staff, etc.) to be sure it conforms to the function sheet.
- Collect deposits as required prior to event.
- Maintain records of event aspects, including financial details.
- Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of customers, and resolution of any problems that arise.
- Continually observe, direct and assist staff where necessary during the entire event.
- Ensure that all the details as per the function sheet are performed.
- Partner with store managers to prepare and post weekly schedules to ensure a sufficient number and appropriate skill levels of staff.
- Provide special events staff with a copy of each function sheet to gain a thorough understanding of event specifications prior to the function.
- Provide administrative support to Catering & Events Manager and assist on ad hoc projects as needed
Requirements
- Ability to lift 50lbs.
- Reasonable range of motion such as bending, stooping, standing, walking, stirring, lifting to complete physical tasks related to responsibilities.
- Reliable and capable of working independently or following specific directives;
- Positive attitude and work ethic;
- Speak with others using clear and professional language;
- Answer telephones using appropriate etiquette;
- Prepare and review written documents accurately and completely;
- Ability to handle confidential and sensitive information
- Ability to handle multiple guests and operational demands with a high degree of professionalism, operating often with time sensitive deadlines;
- Excellent multi-tasking skills with strong attention to detail and follow-through;
- Proficient computer skills and knowledge
- Ability to work a flexible schedule including nights, weekends and holidays
- Passion and love for the food and hospitality industry.
- Minimum of 1 year experience in events or similar role.
Working Conditions / Compensation
- 35-45 hours a week;
- Environment: Seasonal restaurants, as well as office and shows / events;
- Compensation: Hourly $25
As a member of the RHG team, you are an ambassador of our brands. You are passionate about your role and always curious about how to make a guest’s experience memorable. You are naturally a social person and your welcoming expression makes each guest feel like they are the only person in the room. It comes naturally to you…it’s in your DNA. Their first impression of RHG is a lasting one, and it all starts with you.
Rooted Hospitality Group is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.
Salary.com Estimation for Assistant Event Coordinator in Patchogue, NY
$63,826 to $85,410
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