Administrative Assistant

Overview

RoviSys Building Technologies at a Glance 

RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. 

We are looking for an Administrative Assistant who will support a projects out of Holly Springs, NC. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers. The position will be full time, five days a week.

Responsibilities

• Scheduling appointments and maintaining calendars
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Providing support to other departments and team members as needed.
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.  
• Organize company lunches to be brought to the office/Site  
• Mail, Shipping and Receiving at the Holly Spring Location  
• Data entry and record-keeping
• Helping with creating, submitting, and receiving purchase orders 
• Performing office safety check  
• Greeting all customers/guests who visit the office 
• Maintaining Administrative Binder (includes documenting all new tasks created) 
• Support Project Manager with project Invoicing submission
• Filing and organizing documents. Document submission to General contractor
• Coordinate Employee site access

Qualifications

• High School Diploma
• Must have prior administrative experience at least 2 years.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize.
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment.
• Strong problem-solving and decision-making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments.
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record-keeping systems
• Must be dependable, able to follow instructions, respond to management direction.
• Able to lift parcels up to 50lbs.