Coordinator - Clinical Equipment Management

Job Summary:

The coordinator is responsible for the purchasing functions for the Clinical Equipment Management program. This includes issuing CEM purchase orders to end users, assisting specialists with statements of account, and working with invoice coordinators to prepare POs for closure. The position will acquire and upload appropriate documentation from end users for PO processing. He/she/they will coordinate with RWJBH stakeholders, vendors and employees to address any needs, questions or concerns through excellent customer service and problem solving.

Essential Functions:

• Accurate data entry in preparation for purchase order execution
• Ensure all documentation including spend authorization, equipment identification, and quotes received are accurate and uploaded as needed.
• Monitor dashboard and track requests to resolution
• Provide high level of customer service to all end users and internal/external customers
• Research and resolve inquiries from stakeholders or vendors

Job Requirements:

• 1 -2 years experience in an administrative position
• High School Diploma or GED equivalent required within one (1) year of hire.
• Candidates who do not possess a High School Diploma or GED equivalent will be provided the opportunity to enroll in a GED/HSEA program at time of hire as a condition of employment. A hired candidate will be provided one (1) year from date of hire to successfully complete a GED program and obtain their HSEA.
• RWJBarnabas Health is committed to our communities and the members we serve. RWJBH understands that in order to create strong, healthy, and sustainable communities, we have to re-engineer and transform current systems. Providing educational support and resources contributes to our overall social impact mission and community investment efforts.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Efficient typing skills, with an emphasis on accuracy and legal aspects of purchasing.
• Ability to compile information and make decisions.
• Ability to work under pressure.
• Excellent organizational skills and attention to detail.

Other Duties:

Please note this job description is not that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

We offer a great work environment, competitive rates and excellent benefits, including:

Medical/Dental/Vision plans

401 (k)

Vacation/Personal/Holiday/Sick Time Off

Short & Long Term Disability

Basic Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible Spending Accounts

RWJBarnabas Health is the most comprehensive health care delivery system in New Jersey and the state s second largest private employer with more than 32,000 employees, 9,000 physicians and 1,000 residents and interns. The system includes eleven acute care hospitals, three acute care children s hospitals and a leading pediatric Rehabilitation hospital (Children s Specialized Hospital).