Program Assistant, Undergraduate Nursing & Global Education Programs

About Sacred Heart University:

As the second-largest independent Catholic university in New England, and one of the fastest-growing in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has satellites in Connecticut, Luxembourg and Ireland and offers online programs. More than 9,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education and Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 387 Colleges-2022 Edition, "Best Northeastern" and Best Business Schools-2021 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre.

www.sacredheart.edu

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Job Description:

The successful candidate will serve as program assistant to the Undergraduate Assistant Program Director/Chair and Associate Dean of Academic Affairs/Global Education Programs and provides administrative and clerical support to the Program Director/Chair and Faculty.

Responsibilities Include:

Program Assistant to the Undergraduate BSN Program Program Director and Faculty

• Assists in the preparation and management of grants, reports and other documents.
• Supports Program Director's calendar.
• Posts all syllabi and other documents as instructed to the DHCON SharePoint site.
• Prepares agendas, distributes materials and takes minutes for meetings.
• Prepares, revises and creates documents/templates including Plan of Study, curriculum maps, faculty workload, faculty course evals.
• Arranges editing and formatting of university, college and program documents (student guide, university catalogue) under supervision of Program Director/Chair.
• Completes university required student documentation for licensure (NCLEX).

Budget Monitoring, Tracking and Analysis

• Prepares and submits purchase requests, expense vouchers and purchase orders.
• Maintains budget and expenses including p-card reconciliation.

Student Services

• Maintains correspondence and records related to Academic Standards.
• Assists in the coordination, planning and execution of student events.
• Collaborates with and supports the Program Director/Chair and faculty for academic advisement, including maintenance of electronic/hard copy student files.
• Collaborates with the Program Director/Chair to manage course schedules, enrollment and waitlist.
• Maintains tracking of employment status of graduates.
• Provides/guides students with information related to credentials/NCLEX testing requirements and process.
• Maintains tracking of self-reported credentialing/NCLEX.
• Assigns academic advisors in university systems.

GLOBAL EDUCATION PROGRAM:

Coordinate Logistics

• Arrange reservations for air, ground transportation in US and in-country, and lodging.
• Assist in scheduling orientation and debriefing meetings.
• Organize pre-trip necessities: name tags, luggage tags, t-shirts.
• Manage required paperwork for visiting countries.
• Oversee travel requirements to practice in global settings, including licensure,
• visas, and vaccination requirements.

Manage

• Collaborate with and serve on the DHCON Global Education committee.
• Manage applications systems and develop new program applications.
• Provide oversight in recruitment and marketing activities of the global programs.
• Update and maintain website.
• Collaborate with DHCON Global Education committee on fundraising activities.
• Manage DHCON global budget.
• Collaborates with DHCON Global Education committee to manage program evaluation data.

Special Logistics

• Support Program Evaluating activities such as ATI, eStar, ExamSoft, Infosilem and E*Value.
• Completes clerical work for DHCON including filing, mail, answering phones, and covering dean's office (as needed).
• Assist with other duties as assigned.

Requirements:

Statement of Personal & Organizational Responsibility for Diversity and Inclusion

Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed. Participate in developmental activities to increase understanding and awareness of issues related to diversity, equity and inclusion; apply that understanding to guide your approach to all aspects of your job and the community as a whole. Demonstrate that we are "Stronger Together" as described in the Office for Diversity & Inclusion's Mission and Vision statements.

Knowledge and Skills Needed:

• Associate Degree required, Bachelor's Degree preferred;
• Experience in administrative support of director/chair/faculty and interaction with students;
• Knowledge of academic processes and documents preferred;
• Experience with nursing or other health discipline education programs highly desirable;
• Ability to develop, organize and complete projects and tasks utilizing various computer applications such as Microsoft Office 365, Outlook, Word, Excel, and Publishing Software
• Ability to learn, implement and apply internal software applications such as Colleague, Reporting Services, Day Force, Adjunct Payroll System, eBuy, eStar, E*Value, ExamSoft, Infosilem, Office 365, and Zoom;
• Excellent customer service and communication skills;
• Excellent problem assessment, problem solving, prioritization, and judgment capabilities;
• Ability to manage multiple tasks/priorities at a time;
• Maintains confidentiality and security procedures related to records and other information;
• Demonstrates significant initiative and ability to self-organize within established priorities in consultation with the Program Director

Additional Information:

Flexible working hours to accommodate department needs.

Application Instructions:

Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.