What are the responsibilities and job description for the Editorial Assistant position at SAE International?
This full-time editorial assistant position is an administrative support position, with the possibility of growth. This person should be well organized, able to set schedules and timelines, able to work cooperatively with others and to take direction, communicate well with authors and editors, and able to compile data from our systems and draft reports. This person will also contribute to the growth of the product line by collaborating with the Managing Editor and Editorial Director on journal development.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Become expert in/Handling/managing Editorial Manager (EM), our online peer-review system: includes processing manuscripts, monitoring timelines and due dates, sending reminders, assigning papers for peer review, setting up new sites for new journals; includes regular interaction with Editors-in-Chief, Associate Editors, and reviewers; includes plagiarism checks, IP checks, and permissions.
- Handling various administrative functions, such as data input, pulling data reports, working to update records, assigning article numbers and product codes, maintaining accurate records, drafting written reports based on data reports, and researching prospective topics.
- Answering author and editor queries, creating Open Access invoices and tracking payments, updating journal home pages as needed, assisting managing editor and editorial director in research tasks
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Contributing to the achievement of SAE's organizational goals.
Perform related duties as assigned.
EDUCATION and/or EXPERIENCE:
- Associates degree in English, journalism, publishing, library science or related field preferred. Will accept experience in lieu of education with 2 years of office experience or 1 years of publishing experience.
- 1-2 years' experience in an office setting with demonstrated proficiency in MS Office will also accept other experience as described above
- Publishing experience/knowledge a plus
- Knowledge of peer review a plus
- Familiarity with LinkedIn and social media management a plus
SPECIALIZED KNOWLEDGE AND SKILLS:
- Proficiency in MS Office, including Outlook, Word, Excel
- Knowledge and use of PowerPoint
- Experience with web-based technology
- Ability to multi-task and set priorities
- Good communication and writing skills
- Internet Research skills (e.g., Google and Google Scholar searches)
- Ability to travel 10%
EOE, including disability/vets