Division Office Manager

SAFY is seeking a full time Divisional Office Manager for our Findlay division in Ohio.

As a Divisional Office Manager, you will beresponsible for the administrative function for a divisional office.

Who We Are

At SAFY, our mission is Preserving Families & Securing Futures. For over 35 years, our work has rested on a single, radical idea – children belong in families. We believe that every child and family deserves the opportunity to reach their full potential. We are an extraordinary team of 500 employees in seven states providing services such as Family Preservation & Reunification, Behavioral Health, Therapeutic Foster Care, Adoption Services and Older Youth Services so the families and children we serve can build resilience and thrive.

What You’ll Do

Customer Service:

• Unlock entrance doors and remove phone from night ring to open office.
• At the end of the day, lock entrance to close the office.
• Greet visitors and answer calls on multi line phone system.
• Responsible for processing incoming and outgoing divisional mail.
• Where applicable, assist scheduling for mental health clients.
• Provide support as needed to licensing unit.
• Triage with appropriate staff in crisis situations.
• Assist with creating, planning, and executing divisional events and programs, including trainings.
• Serve as a liaison between the divisional office and the Service Center.

Data Entry:

• Maintain accurate census count daily in accordance with agency procedure.
• Track and maintain date sensitive documents such as: training activities, open bed list, referral lists, staff roster, etc.

File compliance duties:

• Oversee and/or implement the creation and maintenance of files from opening to closure (including but not limited to foster care youth, foster parent and outpatient files). Purge records as required by agency policy.
• Process background checks (i.e. foster parents, respite providers, employees, volunteers, interns).
• Develop and implement plan for scanning all appropriate records.
• Update and maintain all manuals, meeting minutes, state rules documents, etc. Distribute to staff or appropriate parties as required.
• Create and maintain tracking system for all agency equipment, lease agreements, and equipment/building inspections.
• Assist in preparation for audits, such as maintain files, review of documents, etc.
• Oversee office janitorial services and ensure the office is clean at all times.
• Order and maintain supply inventory.
• Maintain petty cash.

Other:

• Establish and maintain a positive working relationship with all levels of SAFY staff by participating in joint meetings, and problem identification and resolution.
• Establish and maintain a supportive and positive working relationship with youth, foster parents, referring agencies, and other SAFY stake holders.
• Attend relevant in-house and external seminars, trainings, conferences and workshops to develop and enhance knowledge in the designated area as well as achieve relevant education hours per year to enhance professional and job related skills.
• Attends required meetings within division, region, and central office (team and/or community partners).
• Participate in assigned committees and chairs if so appointed. If appointed, maintains liaisons with state and national organizations.
• Meets regularly with supervisor to discuss issues and performance.
• Submit monthly/quarterly reports to immediate supervisor.
• Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents, referral sources and the public.
• Other duties as assigned by supervisor.

What You Bring

We are looking for amazing people who have diverse backgrounds and experiences, are inspired by our mission and are highly motivated to serve the children and families in our care. You’ll be right at home if you learn from failure and overcome adversity, cultivate strong relationships, understand the power of diversity, advocate for equity, aspire to lead through inclusion, and push yourself, your work and the people around you to the next level.

Qualifications

• High School diploma or equivalent. Associate’s degree in appropriate course of study preferred
• One year of relevant experience

What We Offer

• Targeted hiring range - $16.00-$24.00/ hr. (Compensation is commensurate with transferrable experience, education and licensure of candidate, along with internal equity and budgeted amount for the role.)
• Comprehensive benefit plan options including medical, dental, vision, disability, life insurance and flexible spending account options
• 401(k) Retirement plan with company match
• 12 paid holidays per year and generous sick & vacation time
• Tuition Reimbursement
• Adoption assistance
• Referral bonus program
• Leave donation program
• Professional Development & reimbursement for outside clinical supervision
• Mileage reimbursement
• Company paid cell phone or stipend
• Daily access to your earned wages through Zayzoon
• Performance Bonus Potential

SAFY is an equal employment opportunity employer committed to maintaining a non-discriminatory work environment. SAFY does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, gender, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, gender expression, arrest record, conviction record, or any other personal characteristic protected by applicable law. This policy covers all programs, services, policies, and procedures of SAFY, including recruiting, hiring, training, promotion, and administering all personnel actions, such as compensation, benefits, transfers, layoffs or terminations.

Job Type: Full-time

Pay: $16.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $16 - $24