What are the responsibilities and job description for the Administrative Enrollment Specialist position at Sage Truck Driving School?
Who Are We: Sage Truck Driving School is a leader in post-secondary career education and we are obsessed with student success. Our company is fast-growing and has opportunities for growth and advancement. We are looking for an Administrative Enrollment Specialist to join our team!
What We Offer: We are a Certified Employee-Owned Company and our full-time colleagues have a variety of benefits available to them, such as Medical, Dental, Vision, Life and even Pet Insurance. We offer Disability Coverage, a generously matched 401(k) plan, vacation, paid holidays and more!
The Administrative Enrollment Specialist is responsible for facilitating the selection and enrollment of qualified student applicants for school admission and assisting the School Director by providing day-to-day administration of basic office and school operations. Essential day-today job responsibilities include:
o Complying with applicable federal and state laws and regulations, accreditor standards,
and institutional policies and procedures, including but not limited to those related to
student enrollment.
o Receiving in-bound inquiries and conducting outbound phone calls and emails to
prospective students utilizing the company approved telephone guidelines and
scheduling appointments with prospective students.
o Assessing and interviewing prospective students to determine their needs and goals.
o Assessing the prospective student’s ability to meet Federal Motor Carrier regulations,
therefore determining eligibility for employment in the transportation industry. Assess
prospect’s driving record, and ability to pass a DOT Physical and DOT Drug Screen.
o Developing referrals and personal leads.
o Conducting tours of the campus facilities, communicating features and benefits related
to prospective student interest and program offerings permitting each prospective
student to make an informed and considered enrollment decision.
o Discussing payment options such as:
o Third party financing
o In-house financing
o Workforce Service/State agency funding,
o Federal and State Grants
o Vocational Rehabilitation,
o Veteran’s Administration,
o Private pay,
o Following up on all inquiries that fail to schedule an interview or fail to show for an
interview.
o Enrolling students who meet eligibility requirements, completing all required forms for
enrollment and orientation.
o Developing and implementing a plan to follow up on those who enroll to confirm they
start on their scheduled start date, that all admission paperwork and requirements are
completed.
o Meeting or exceeding enrollment objectives.
o Prepare and compile all documents in student file for the first day of class.
o Provide employer and placement information to students and accurately record in
Student Management System.
o Update and complete student transcripts and prepare graduation certificates.
o Accounts Receivables/Payables:
o Prepare invoices to students, agencies, and other trainees.
o Process receipt of checks, cash, and credit card charges.
o Student attendance/earnings reported daily.
Administrative Enrollment Specialist Page 2
o General management/reporting of accounts payable invoices.
o Assist Director in monthly account reconciliation.
High School Diploma or GED required.
Prior post-secondary education experience preferred.
Proficiency with Microsoft Office Suite: Word, Excel, Outlook.
Working knowledge of office equipment.
Excellent communication and interpersonal skills, including problem solving and conflict
resolution.
