Position Type:
Secretarial/Clerical/Administrative Assistant - 12 Months
Date Posted:
3/3/2022
Location:
Saint Ignatius High School
Position Profile: Administrative Assistant to the Assistant Principal for Academics
About the Position:
Saint Ignatius High School, a highly successful Jesuit college preparatory school for boys in Cleveland, Ohio, is seeking an experienced Administrative Assistant to the Assistant Principal for Academics. The Administrative Assistant will support the mission of Saint Ignatius High School and the Principal’s Office by providing a high level of administrative duties such as management of the substitute system, processing student transcript requests, performing various daily tasks and participating in a wide range of special projects. The ideal candidate will possess a warm, discerning customer service personality and bring the necessary skill set to perform, coordinate and oversee administrative duties while providing an extensive level of support to the Assistant Principal for Academics. This is a full-time, nonexempt, 12-month position working throughout the calendar year.
As a Catholic School in the Jesuit tradition, Saint Ignatius has been educating “Men for Others” for over 130 years. The school is known locally, as well as nationally, as a leader in educational excellence. At graduation, students will be open to growth, intellectually competent, religious, loving, and committed to peace and justice.
Primary Areas of Responsibility:
- Serve as the administrative assistant to the Assistant Principal for Academics with the necessary, and confidential administrative duties performed daily
- Process transcript requests for alumni
- Assist students and parents with academic related inquiries
- Prepare spreadsheets, process and keep records of on withdrawals, accepted transfers, failures and non-passing grades, student awards, honor roll recognition, AP exam billing
- Distribute mail and maintain files
- Process academic integrity reports
- Coordinate National Merit recognition and annual recognition event
- Maintain and update student record database as needed
- Provide substitutes for faculty and maintain substitute records on a daily basis.
- Greet and assist visitors to the Principal’s Office and collaborate with other office personnel and departments to help establish and maintain a productive, efficient, and collegial working environment
- Handle phone, email and postal mail inquiries and respond appropriately
- Draft and edit correspondences
- Create a warm, professional, confidential environment and provide high quality service and assistance to all school community members including students, parents, teachers, staff, and visitors to the Principal’s office
- Commitment to excellence - perform duties at the highest level possible on a consistent basis
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Associate's degree or equivalent, preferred
- Proven experience in an administrative office setting; educational office experience preferred
- Excellent communication skills (oral and written) and knowledge of standard clerical procedures and office operations, including proper telephone and e-mail etiquette
- Advance experience with various software applications, including but not limited to, Microsoft Word, Office, Excel, PowerPoint, Publisher, and Google Docs etc. (experience with PowerSchool
- Ability to make decisions without close supervision; must be forward-thinking, accurate, efficient, and capable of handling detailed work
- Excellent public relation skills including courteousness, tact, and good verbal and written communications
- Respectful at all times of confidential information
- Technology competent and comfortable managing and maintaining large data sets
- Ability to maintain self-control and complete tasks regardless of frequent interruptions
- High degree of initiative and independent judgment
- Ability to organize work, engage in a variety of tasks, and consistently meet deadlines.
- Flexibility and willingness to embrace growth and change
- Willingness to engage in personal educational
- Project a positive demeanor regardless of changes in working conditions
- Proofread material and make necessary corrections; organize and prioritize work
- Ability to communicate effectively in oral, written and electronic formats
- Work independently and follow instructions to consistently meet deadlines
- Continually adapt and learn new procedures and methods of efficiency and new technology.
- Flexibility and willingness to embrace growth and change
- Willingness to engage in personal education and faith development
- Understanding, support and participation in the school’s unique Jesuit identity and school mission
- Collaborative spirit, innovative approach, reflective in nature, positive and engaging energy
The position offers a unique opportunity to the candidate who is willing to contribute significantly to sustaining a school where:
- The Catholic Faith is highly valued.
- People are believed in, honored and cared for.
- The natural talents and creative abilities of persons are recognized and celebrated.
- Individual contributions and accomplishments are appreciated.
- Everyone is treated fairly and justly.
- Sacrifice on behalf of the economically poor, the socially deprived, and the educationally disadvantaged is commonplace.
- Each person finds the challenge, encouragement and support needed to reach his fullest individual potential for excellence.
- We help one another and work together with enthusiasm and generosity, attempting to model concretely in word and action the ideals we uphold for our students and ourselves.
About Saint Ignatius High School:
Saint Ignatius High School is a Jesuit college-preparatory school with a Catholic tradition rooted in the Spiritual Exercises of St. Ignatius of Loyola. The school enrolls more than 1,450 students from 40 cities in a seven-county region. These young men enrich one another through learning in the classroom, creating in the arts, competing on the athletic fields and serving those in need.
Academically, Saint Ignatius is a regional and state leader in National Merit finalists. To challenge students and prepare them for college, the Saint Ignatius curriculum offers 17 Advanced Placement (AP) and 21 honors subjects. In September 2009, the school was designated a Blue Ribbon school by the U.S. Department of Education.
A Saint Ignatius education prepares students to become competent, concerned and socially responsible members of their communities. With a motto of “Men for Others,” there is a prime concern for the development of Christian values among all students. Part of the Saint Ignatius student experience includes the promotion of faith in the service of justice.
Located in close proximity to downtown Cleveland in the historic Ohio City neighborhood, Saint Ignatius occupies 18.5 acres with 18 buildings and three athletic fields. The faculty includes 109 members, 87 percent of whom have spent 10 years or more teaching at Saint Ignatius.
Applicants with Disabilities
As an equal opportunity employer, Saint Ignatius High School is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Title I of the Americans with Disabilities Act of 1990 (as amended), applicants that require accommodation in the job application process may contact Human Resources at 216-651-0222 for assistance.