Saltbox Custom Homes

Office Manager with Bookkeeping Experience

Are you a detail-oriented professional with a passion for organization and a knack for numbers? Saltbox Custom Homes is seeking an Office Manager with Bookkeeping Experience to join our dynamic team. If you're ready to contribute to a company that values innovation and excellence, we want to hear from you.

Saltbox Custom Homes is a premier custom home builder dedicated to turning design concepts and visions into stunning realities. With a commitment to quality craftsmanship and attention to detail, we specialize in creating unique and exquisite homes that reflect our clients' individuality. 

Learn more about us at: https://saltboxcustomhomes.com/ 

Responsibilities:

• Oversee all financial aspects including bookkeeping, accounts payable/receivable, payroll, and budgeting.
• Prepare financial reports, forecasts, and analysis to support decision-making.
• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Implement and maintain efficient filing systems and administrative procedures.
• Assist in project management tasks such as coordinating with contractors, suppliers, and clients.
• Track project expenses and ensure they align with budgetary constraints.
• Assist in the recruitment process, onboarding new employees, and maintaining personnel records.
• Implement and oversee HR policies and procedures.
• Manage customer inquiries, feedback, and complaints in a professional and timely manner.
• Coordinate with the sales and marketing team to ensure customer satisfaction.
• Oversee office technology and IT needs, including software, hardware, and communication systems.
• Troubleshoot basic IT issues and liaise with external IT support when necessary.
• Ensure compliance with relevant regulations, including tax filings, insurance, and licensing requirements.
• Keep abreast of industry regulations and implement necessary changes.
• Coordinate with vendors, negotiate contracts, and ensure timely payments.
• Maintain relationships with suppliers and seek opportunities for cost savings.
• Maintain accurate and up-to-date records of financial transactions, contracts, and legal documents.
• Ensure all documentation complies with industry standards and legal requirements.
• Provide leadership to administrative and support staff, fostering a positive and productive work environment.
• Delegate tasks effectively and provide guidance as needed.

Qualifications:

• Proven track record in office management, including overseeing administrative staff and office operations.
• A degree in business administration, accounting, or a related field is desirable.
• Relevant certifications in bookkeeping or office management may be advantageous.
• Experience in accounts payable, accounts receivable, and general ledger functions.
• Familiarity with the construction industry, including an understanding of construction terminology and processes.
• Ability to generate financial reports and maintain accurate financial records.
• Proficiency in bookkeeping software such as QuickBooks or Xero.
• Experience working with subcontractors, suppliers, and construction-related documentation.
• Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
• Knowledge of office equipment and systems, including proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and the ability to work collaboratively with a diverse team.
• Proven ability to identify issues and implement effective solutions.
• Resourcefulness and the capability to resolve challenges related to bookkeeping and office management.
• Keen attention to detail in bookkeeping tasks and administrative duties.
• Ability to maintain accuracy in financial records and office documentation.
• Willingness to adapt to changing priorities and handle multiple tasks with flexibility.
• Ability to thrive in a dynamic work environment and adjust to evolving business needs.
• Experience in supervising and motivating office staff.
• Capability to lead by example and foster a positive work environment.
• Commitment to upholding ethical standards in financial practices and office management.
• Understanding of confidentiality and the importance of handling sensitive information with discretion.

Compensation and benefits:

• Full Time, Hybrid work availability.
• Starting salary at $65,000 - $75,000 per year, depending on experience 
• 2 Weeks paid vacation with increase of 1 day per year with a capped paid vacation of 3 weeks.
• Christmas bonus
• Health Care.
• 401k