HRIS Specialist

Position Summary

The position of HRIS Specialist is established to maintain the human resource information systems (HRIS) in support of department operations and projects. This position is also responsible for administrating employee timesheets and performing data entry, generating reports on a regular basis, and participating in audits as needed. Maintain quality service standards set by the organization.

Essential Duties and Responsibilities

• Maintain and update the HRIS system(s) with new employee information, existing employee changes, salary, and performance evaluation information and changes. Review source documents and ensures proper approvals are documented. Prepare and distribute confirmations as needed.
• Review organization-wide timecards for accuracy and completeness, following up to resolve issues. Design and conduct training for timecard system and processes.
• Prepare and distribute monthly reports as scheduled.   Work with HRIS custom reporting service as the need arises.  Maintain a comprehensive reporting library that can be accessed by all department members.
• Responsible for coordinating timecard training for all new hires including off cycle employees as well as any newly hired or promoted managers. Make presentations to department heads/branch managers/assistant managers on various timecard and payroll-related issues.
• Process retroactive pay calculations into payroll batch timely and accurately for bi-weekly payroll processing.
• Optimize the performance of our HRIS platform and maintain first class service of data integrity and accuracy.
• Perform general database administration and maintenance functions, including reset self-service passwords as necessary.
• Export, import, and manipulate data as needed. Perform regular audits to verify authenticity and quality of data is maintained.
• Develop and maintain standard work processes, user procedures, guidelines and documentation.
• Conduct scheduled audits related to employee account coding and the active teller listing.
• Participate in cross functional projects and enhancements with other areas such as benefits, recruiting, compensation, time tracking and payroll.
•  Ensure proper safeguards are in place to maintain the privacy of employee data.

Other Duties & Responsibilities

• Assist other Human Resources (HR) staff as necessary.
•  Perform other duties as assigned.
• Stay abreast of any applicable legislative changes.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear.  The employee is frequently required to stand and reach with hands and arms.  The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Minimum Qualifications (Education, Experience, Skills)

• High school diploma or equivalent.
• 2 years of HR administration experience or 3 years of data entry experience. Experience in a HR role is highly preferred.
• Background in Time and Attendance recordkeeping.
• Working knowledge of timecard processing.
• System experience with ADP Workforce Now highly preferred.
• Demonstrated application of basic math and accounting principles.
• Critical thinking skills; able to apply information logically to resolve problems and make recommendations.
• Effective organizational skills.
• Intermediate level PC and MS Office literacy.
• Professional interpersonal, writing and verbal communication skills.