Human Resources Assistant

We are looking for a Human Resources Assistant to join the team! This is a great opportunity for anyone seeking an opportunity to get their foot in the door and start their career in human resource. This position is temporary, full-time (30 -- 40 hours a week). The length of the assignment is from July through October. There is potential for this role to be permanent.

Under the direction of the Director of Human Resources, the Human Resources Assistant is responsible for providing excellent customer service to all MTS employees, applicants and guests. The Human Resources Assistant contributes to achievement of the department's mission by maintaining the Agency's electronic document management system, issuing Agency identification cards to employees and contractors, and administers MTS's electronic keycard system. Additionally, the Human Resources Assistant provides a broad array of administrative support for the department's benefits, talent acquisition and training teams. The Human Resources Assistant must show excellent judgment and maintain confidentiality while handling sensitive issues such as updating personnel records and performing reference checks. Essential duties include, but are not limited to, the following:

Essential Functions

• Serves as receptionist for the Human Resources, Payroll, and Risk Departments.
• Answers a variety of questions regarding hiring procedures, open positions, payroll forms and MTS policies and procedures.
• Assists with data entry in the Agency's HRIS and online benefits systems.
• Assists applicants with online application submittals both on the telephone and via email, as well as in-person using the computer kiosks located in the Human Resources lobby.
• Troubleshoots MTS Career Center and Vantage RM (ATS) applicant issues.
• Creates notes regarding individual applicant correspondence and recruitment status in Vantage RM
• Assists with full-cycle recruitment for entry-level positions; may include, but not limited to, posting positions on various websites, reviewing applications, conducting phone screens, conducting in-person interviews, scheduling background checks and checking references.
• Maintains the Human Resources Jobs Email and responds promptly and accurately to all inquiries.
• Maintains scanned employee files in the Agency's document management system. This includes, but is not limited to, inputting, filing and appropriately distributing confidential information regarding employee personnel actions and medical information, as well as reviewing and filing medical documents for DMV recertification and pre-employment physicals.
• Determines eligibility and issues ID Cards to employees, contractors, retirees and dependents.
• Manage leaves of absences
• Assists with special projects as needed.

Duties May Include, But Are Not Limited To, The Following:

• Assists in planning employee recognition functions.
• Verifies accuracy of personnel information in HRIS.
• Responds accurately to inquiries from the public or directs members of the public to the appropriate MTS contact.
• Stocks supplies in the Human Resources office.
• Performs other duties as assigned.

QUALIFICATIONS:

Knowledge, Skills and Abilities

• Knowledge of or ability to learn MTS policies and regulations;
• ability to read, understand and apply MTS policies, regulations and union labor contracts;
• ability to use ADP and HRIS software to accomplish given tasks;
• ability to write letters, memoranda and reports using clear, concise and grammatically correct English;
• ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy;
• ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel;
• ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions;
• skill in verifying the accuracy and completeness of forms and reports;
• knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire.

Physical Requirements

• The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds).
• Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key.
• Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position.
• Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.

Experience/Education/Certificates/License(s)

• Possess a bachelor's degree in Business Administration, Public Administration or related field or equivalent work experience in the area of Human Resources is preferred.
• Requisite knowledge, skills and abilities may be substituted for the degree requirement.
• Experience with the ADP HRIS system (Vantage) is desirable.
• Must possess and maintain a valid California driver's license.

GENERAL:

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

HIRING RANGE: $50,000 -- $58,000

DISCLAIMER: The above described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

Salary : $50,000 - $58,000