Receptionist/Office Assistant

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

Schwabe, Williamson & Wyatt is seeking a full-time, in-office Receptionist/Office Assistant in the Vancouver office. The Receptionist/Office Assistant will deliver excellent internal and external client service in a pleasant and professional manner. In addition to greeting clients and visitors to the firm, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full ‎variety of projects. The Receptionist/Office Assistant will possess a high level of organizational skills; the ability to handle multiple tasks under pressure; strong written and oral communication skills; and the ability to communicate interpersonally with everyone in a professional manner. This position will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.

Essential Functions:

• Answer and direct phone calls
• Greet clients and visitors
• Organize and schedule conference room appointments
• Log deliveries and pick-ups
• Coordinate and order catering for lunches and events
• Schedule Zoom meetings
• Coordinate the activities in conference rooms
• Handle and trouble-shoot audio/video and video conference systems‎
• Maintain schedules for visiting attorney offices
• Contact entry into InterAction
• Draft correspondence shells
• Process invoices for payment and check requests
• Travel arrangements
• Prepare expense reimbursements
• Provide project support under legal assistant or paralegal supervision
• Electronic file management, including saving emails to Filesite
• Transcription
• Opening, scanning, and processing incoming mail or saving to Filesite
• Scanning projects
• Maintain facilities and work with supply, maintenance, and service vendors
• Assist accounting department by maintaining petty cash and assisting with trust checks

Competencies:

• Excellent customer service skills
• Strong written and oral communication skills
• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Excellent time management skills

Preferred Computer Skills:

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction
• 3E
• FileSite
• Intapp

Education and Experience

• High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.
• Experience working in a law firm is a plus.

Interested candidates should submit their cover letter and resume to Melissa Tofell, Legal Support Service Manager.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off. Our benefits can be found here: https://www.schwabe.com/client-commitment/careers/legal-professional/

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Reception: 1 year (Required)

Work Location: In person

Salary : $40,000 - $45,000