What are the responsibilities and job description for the Office Assistant position at Seaside Seawalls L.L.C.?
We are looking for a competent Office Assistant for a Seawall Construction company to help with the organization and running of the daily administrative operations. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Having a background working in a construction office would be a plus.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update leads, proposals, invoices, bills, and payments while ensuring accuracy and validity of information
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with company owner to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Answering phones in friendly manner while speaking to potential/current clients.
Skills
- Proven experience as an office assistant or in another relevant administrative role
- Knowledge of Google Docs/Drive
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Knowledge in Quickbooks Online is preferred but will train
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Commission pay
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 2 years (Preferred)
- Customer Service: 2 years (Preferred)
- QuickBooks: 1 year (Preferred)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location