What are the responsibilities and job description for the Director of Finance-AGING position at Sedgwick County?
Department: Aging
Pay: $54,758.00 annually
Work Schedule: 8am - 5pm, Mon - Fri - Flex Schedule Eligible
To provide direct day to day financial and reporting operations for the Sedgwick County Division on Aging (SCDoA) and the Central Plains Area Agency on Aging (CPAAA).
BUDGET MANAGEMENT
Prepare the annual budget to include all local and grant revenues and expenditures for submission to the Budget Office. Work with Budget Analyst and Director on Aging to submit supplemental budget information and prepare the department budget pages for County Manager review. Make changes as requested throughout the process.
Prepare financial budgets for Federal, State, Local, and grant funding sources; submit accurate and complete budget forms to the Department of Finance for loading into the County’s financial system. Submit required budget forms to state or other grantors by submission deadline.
Monitor budgets, provide budget projections, and recommend course correction to ensure appropriate expenditure of funds.
Work with Aging staff, to ensure expenditures and expenses are consistent with funding requirements for each fund source. Provide monthly budget updates to Aging management team staff.
REPORT MANAGEMENT
Prepare financial and activity reports; submit accurate and complete reports to the Director of Aging for review and to funders as required. Grant reports are due in varying intervals, including monthly and quarterly. Grants are on multiple different fiscal years, including the state and federal fiscal year.
Review agency audits received from Older Americans Act (OAA) Title III and Senior Care Act (SCA) grantees.
Review internal audits from Sedgwick County and provide financial support documentation when needed.
FINANCIAL MANAGEMENT
Review financial transactions to assure accurate billings, payments and service documentation for providers. Oversee financial staff work to ensure timely payments to providers.
Review revenues monthly to ensure all revenue owed are received in a timely manner. Enter accounts receivable (AR) information into the County financial system to properly post revenues. Keep list of any outstanding revenues.
Review all billings from providers; assure the services billed for are authorized by the program manager. Review all copay payments to ensure accurate accounting of program income and expenditure of the program income.
Monitor billings from the Butler and Harvey County Departments on Aging to ensure billings accurately reflect services provided and approved. Invoice Butler and Harvey Counties for Administration and Match charges. Use agreed upon formula to calculate the match and admin owed each quarter.
Reconcile Aging staff credit cards monthly and submit to the Finance Department. Ensure proper budget authority is available before submitting.
Ensure all department transactions are completed for monthly close. Work with staff and service providers to set schedule for year-end processing of financial documents.
Minimum Qualifications: Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field. Minimum of five (5) years’ of progressive experience in financial administration including a minimum of three (3) years’ of supervisory experience, experience working with multiple funding sources and reporting requirements.
Preferred Qualifications: Master’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field. Experience working with government budget/finance administration with experience working with multiple funding sources and reporting requirements.
It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.
Pay: $54,758.00 annually
Work Schedule: 8am - 5pm, Mon - Fri - Flex Schedule Eligible
To provide direct day to day financial and reporting operations for the Sedgwick County Division on Aging (SCDoA) and the Central Plains Area Agency on Aging (CPAAA).
BUDGET MANAGEMENT
Prepare the annual budget to include all local and grant revenues and expenditures for submission to the Budget Office. Work with Budget Analyst and Director on Aging to submit supplemental budget information and prepare the department budget pages for County Manager review. Make changes as requested throughout the process.
Prepare financial budgets for Federal, State, Local, and grant funding sources; submit accurate and complete budget forms to the Department of Finance for loading into the County’s financial system. Submit required budget forms to state or other grantors by submission deadline.
Monitor budgets, provide budget projections, and recommend course correction to ensure appropriate expenditure of funds.
Work with Aging staff, to ensure expenditures and expenses are consistent with funding requirements for each fund source. Provide monthly budget updates to Aging management team staff.
REPORT MANAGEMENT
Prepare financial and activity reports; submit accurate and complete reports to the Director of Aging for review and to funders as required. Grant reports are due in varying intervals, including monthly and quarterly. Grants are on multiple different fiscal years, including the state and federal fiscal year.
Review agency audits received from Older Americans Act (OAA) Title III and Senior Care Act (SCA) grantees.
Review internal audits from Sedgwick County and provide financial support documentation when needed.
FINANCIAL MANAGEMENT
Review financial transactions to assure accurate billings, payments and service documentation for providers. Oversee financial staff work to ensure timely payments to providers.
Review revenues monthly to ensure all revenue owed are received in a timely manner. Enter accounts receivable (AR) information into the County financial system to properly post revenues. Keep list of any outstanding revenues.
Review all billings from providers; assure the services billed for are authorized by the program manager. Review all copay payments to ensure accurate accounting of program income and expenditure of the program income.
Monitor billings from the Butler and Harvey County Departments on Aging to ensure billings accurately reflect services provided and approved. Invoice Butler and Harvey Counties for Administration and Match charges. Use agreed upon formula to calculate the match and admin owed each quarter.
Reconcile Aging staff credit cards monthly and submit to the Finance Department. Ensure proper budget authority is available before submitting.
Ensure all department transactions are completed for monthly close. Work with staff and service providers to set schedule for year-end processing of financial documents.
Minimum Qualifications: Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field. Minimum of five (5) years’ of progressive experience in financial administration including a minimum of three (3) years’ of supervisory experience, experience working with multiple funding sources and reporting requirements.
Preferred Qualifications: Master’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field. Experience working with government budget/finance administration with experience working with multiple funding sources and reporting requirements.
It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Human Resources by phone at (316) 660-7050, TDD (Kansas Relay at 711 or 800-766-3777). Do not use this phone number for employment questions. This number is provided only for those requiring ADA assistance. You will be contacted should the department feel that you are a qualified candidate.
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