Office Manager

We have a direct hire opening for an Office Manager in San Francisco at a company specializing in off grid solar energy systems for the developing world.

The Office Manager will maintain a well-organized office, work cross-functionally with teams in Tanzania, Nigeria, and Amsterdam, and support executives through calendar management, travel arrangements, and meeting preparations.

Direct Hire Opportunity - Be on our client's payroll from Day 1!

Pay and Schedule Information:

• Pay: $70-$80k/annually with 20% annual bonus and equity
• Schedule: This is a 1st shift position; support 100% on-site; Mon-Fri but there is some flexibility with the schedule
• Benefits: Company offers 90% paid medical, dental, and vision insurance for employees and their dependents, 12 paid holidays, PTO, 401k, etc.

Job Duties of the Office Manager:

• Act as a first point of contact for visitors
• Oversee the physical appearance of the office space, conference rooms, and storage rooms
• Plan meetings and events/ Maintain and order office supplies
• Coordinate with departments that are distributed across the globe in Tanzania, Nigeria, and Amsterdam to streamline operations
• Basic knowledge of resolving issues with office equipment and technology in conference rooms
• Support executives through calendar management, travel arrangements, and meeting preparations
• Support HR with administrative tasks, such as recruiting, onboarding, engagement activities, safety calendar, and compliance training
• Manage relationships with suppliers, building management, and janitorial teams
• Collaborate with the CEO and senior leadership, manage calendars, travel, and meeting preparations
• Arrange logistics for executive business travel
• Work closely with the finance department on tracking incoming invoices, payments, and system processing
• Handle PO entries, office expenses, and submit expense reports
• Scan important documents to the team in the Netherlands that come in the mail/packages
• Assist with international employee moves as needed

Job Requirements of the Office Manager:

• 3 years of experience in a similar role
• Have a bachelor’s degree
• Ability to work on site for 5 days a week in San Francisco (With some schedule flexibility)
• Familiarity with Google Suite/Microsoft applications
• Have collaborative communication skills
• Be able to support ever-changing executive schedules and travel
• Join a company that seeks to improve millions of lives by delivering sustainable energy solutions across the globe!

APPLY NOW!!