Proposal coordinator

Job Description

This is a REMOTE opportunity!

Our Inside Sales team is looking for a Proposal Coordinator II to join their team! The Proposal Coordinator II is responsible for the preparation, coordination and submission of proposals within the Environmental, Health and Safety division of SGS in North America.

The Proposal Coordinator II is expected to be knowledgeable about all SGS Environmental service offerings on a technical level in order to prepare accurate responses, as well as provide support to Customers, Outside Sales, Inside Sales and the Client Services team.

The Proposal Coordinator II focuses on accuracy, technical knowledge and organization to contribute to SGS’ success in generating bids and preparing quotes in accordance with SGS standards.

Job Functions :

• Develops and manages sales and marketing material and documentation.
• Is knowledgeable of SGS services offerings.
• Communicates SGS features, benefits, and services using excellent verbal and written communication skills.
• Generates quotes and proposals that are accurate and branded according to SGS standards for all EHS groups.
• Liaises among Outside Sales, Client Services, subject matter experts and team managers to generate proposals.
• Thoroughly reviews all proposals for accuracy of certification requirements, pricing, contract terms, subcontract requirements, technical capabilities, forms, and where applicable, LIMS test codes.
• Bid follow-up to determine the outcome. Leading of debrief discussions with clients to understand opportunities for improvement.
• Lead generation through bid notification service. Create and maintain all login criteria for bid sites.
• Coordinates internal team kick-off meetings to review proposal requirements and establish tasks and deadlines.
• Manages legal contracts review of terms and conditions and task orders. Communicates impactful contract terms to the business and negotiates contract terms with specific clients.
• Creates, maintains and updates all items in the content library of the quoting platform, PandaDoc.
• Assesses client needs against capabilities of SGS.
• Creates, maintains and updates templates for quotations, fee schedules and proposals.
• Provides proposal and opportunity intelligence to the Business Development Manager and Operations Manager.
• Represents SGS professionally and ethically in the marketplace
• Develops a network of industry contacts with subcontractors and vendors.
• Complies with SGS Code of Integrity and Professional Conduct at all times.

Qualifications

• Diploma / Associate's degree in a relevant field; Chemistry, Biology, Environmental science (Required)
• 2-5 years in technical sales, project management, or customer service experience (Preferred)
• 2-5 years of experience in the Environmental Industry (Preferred)
• Excellent oral and written communications skills to build strong customer relationships as well as work effectively and collaborate internally. (Required)
• Strong leadership, self-initiative, resource utilization. (Required)
• Solid critical thinking skills to anticipate and solve problems in a systematic manner. (Required)
• Advanced English language skills (Required)
• Advanced reasoning and mathematical skills (Required)
• Ability to effectively present information in one-on-one and small group situations to customers or employees of the organization (Required)
• Advanced computer skills (Required)

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.

The requirements listed above are representative of the knowledge, skills, and / or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job.

Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message.

You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Last updated : 2024-05-11