Events/Banquet Coordinator

The ideal candidate must be self-motivated, detail-oriented, organized, friendly and outgoing. The candidate will need to be familiar with the detailed planning and execution of various events including weddings, corporate meetings, family gatherings and class reunions. The Events/Banquet Manager will need to develop a rapport with the current and prospective clients of Eugene's "newest" Events and Wedding Venue.

Summary of Responsibilities

The responsibilities of the Events/Banquet Manager include but are not limited to:

• The Events/Banquet Manager (EBM) is responsible for generating and booking event business, maximizing banquet space and meeting budgeted sales goals.
• Obtaining new clients through contacts developed with the Marketing Manager. Maintain relationships with existing clients to create future business by using a database to keep in touch through phone calls, emails, letters and personal meetings.
• Conduct facility tour, menu tastings and client meetings. Be familiar with all aspects of the banquet space and Smith Wedding & Events Garden.
• Coordinate all event details with clients pertaining to their upcoming event including proposals, contracts and menus. Generate all paperwork associated with the booking of each event from start to finish which include: detailed event sheets, cost sheets, individual menus, invoices, thank you notes and post event analysis. Specific daily record keeping regarding sales, time keeping and calendar maintenance are also required.
• The EBM will need to coordinate member events and tournaments with the Golf Pro and Social Committee and hold weekly banquet meetings with the Chef and applicable staff in order to communicate the details of all upcoming events and ensure their success.
• Work with the Marketing Manager and General Manager to develop and implement a yearly sales and marketing plan.
• The EBM assumes responsibility for the set-up and successful execution of every event. It is required that the EBM greet the event planner at the beginning of each event and many bookings may require the attendance of the EBM throughout the entire function.
• Maintain banquet facility, equipment and appearance.
• Maintain your personal appearance and dress in an appropriate way to represent Shadow Hills Country Club.

Knowledge/Skills

• High School diploma or equivalent.
• College preferred.
• A minimum of 3 years experience in the catering or food & beverage industry that have afforded a thorough knowledge of banquet catering practices and procedures.
• Measurable experience related to selling.
• The ability to multi-task while remaining focused on the key objectives of the position.
• Strong written and verbal skills and the ability to do precise basic math.
• Proficient in computer skills to include Microsoft Office programs, E-mail and the Internet.
• Ability to follow company policy/procedures, complying with all administrative responsibilities.

Work Environment

The work environment characteristics described below are representative of those that one will encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Have the ability to lift up to 50 pounds occasionally.
• Lift, reach, bend, twist, push, pull, squat, grasp and use arm-hand coordination on a consistent basis.
• Be able to work weekends and holidays, mornings and evenings as business demands.
• Have the stamina to stand on feet for lengthy periods of time.