Recruiting Coordinator/Receptionist

The Recruiting Coordinator/Receptionist will be involved in many aspects of our hiring process and will assist the Human Resources department with a ride range of tasks related to Recruiting,  Benefits, New Hire Onboarding/Orientation and more. The Recruiting Coordinator/Receptionist is a key member of the HR team and will gain an understanding of Human Resources within a global pharmaceutical company.

This position staffs the Shionogi Welcome Desk, greets visitors as needed and manages Candidate Care for on-site interviews. The ideal candidate is enthusiastic, highly organized and flexible, and has a desire to pursue a career in Human Resources.   The hours for this role are 8am-4pm, Monday through Friday, working in the office Monday-Thursday and remotely on Fridays. 

RESPONSIBILITIES

Recruiting Coordinator

• Schedule on-site and video candidate interviews and send confirmations
• Partner with internal recruiters to support the full-cycle recruiting process
• Arrange candidate travel logistics and manage candidate expense reports as needed
• Post jobs in our applicant tracking system and on external job boards including LinkedIn, etc.
• Assists in closing job postings in applicant tracking system, when needed.
• Maintain web-based applicant tracking system candidate records and keep data current
• Act as candidate host and provide assistance with set-up of panel interviews and presentations
• Assist with New Hire Pre-boarding and Onboarding as needed
• Act as administrative lead for Shionogi Wellness Reward Program on a quartly basis
• Gather and submit all Sunshine Act Data to Compliance department on a bi-annual basis
• Assist HR Department as needed with special projects and ongoing support

Welcome Desk

• Greet visitors and assist with their check-in through the Envoy Registration System as needed
• Direct packages and mail to the Facilities department
• When needed, monitor the Shionogi Reception Phone Line and direct messages from callers to recipients

MINIMUM JOB REQUIREMENTS

• BA or BS required with a focus in Human Resource Management highly preferred or a demonstrated interest in Human Resources Management with relevant experience
• Ability to prioritize tasks and handle numerous assignments simultaneously
• Microsoft Office is required (Word, Excel, PowerPoint and Outlook)
• Attendance is of utmost importantance

PREFERRED SKILLS & EXPERIENCE

• Internship or experience in Human Resources
• Experience with applicant tracking systems (ATS) as well as LinkedIn, Glassdoor, etc.
• Experience in a corporate environment managing many tasks at once.

ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS

• Ability to articulate clearly and conduct verbal presentations with large and small audiences
• Ability to travel via automobile and/or airplane
• Ability to view video display terminal images < 18” away from face for extended period of time – up to four (4) hours at a time
• Ability to operate a computer keyboard and telephone
• Ability to sit for extended periods of time – up to four (4) hours at a time
• Ability to lift, tug, pull up to fifteen (15) pounds

To be considered for this position, you must apply and meet the requirements of this opportunity.

We look forward to reviewing your resume & qualifications.

DISCLAIMER

The job description is not designed to cover or contain a comprehensive listing of requirements, duties or responsibilities that are required of the employee. Other requirements, duties and responsibilities may change or be assigned at any time with or without notice. 

EEO 

Shionogi Inc. is an equal opportunity/affirmative action employer.

All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law.

It is the policy of Shionogi Inc. to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory.