ACCOUNTS RECEIVABLE

JOB ANNOUNCEMENT

TITLE: Accounts Receivable and Purchase Order Technician

DEPARTMENT: Finance

SALARY: $17.10 – $20.66 G9-11/ S1-3

OPENS: April 29, 2024

CLOSES: May 10, 2024

CAREER STATUS: NON-EXEMPT – Conditional upon successful 90-day
probationary evaluation and annual budget appropriations.

Attach ALL supporting documents, including: Tribal enrollment, honorable discharge, educational attainment,
professional certification, license, and other relevant documents to verify eligibility for job qualifications and
preference. INCOMPLETE APPLICATIONS MAY BE SCREENED OUT.

GENERAL PURPOSE:

This position provides technical support for the Finance Department. The Accounts Receivable and
Purchase Order Technician performs a variety of duties concerning accounts receivable, collection of
payments, maintaining collection reports, issuance of Purchase Order, information filing, and year-end
information return preparation.

SUPERVISON:

This position is under the direct supervision and evaluation of the Chief Financial Officer.

DUTIES AND RESPONSIBILITIES:

• Receive payment and ensures all receipts are properly submitted

• Monitoring customer account details for non-payments, delayed payments and other irregularities

• Check mail on daily bases

• Follow established procedures for processing receipts, cash, etc.; ensure that a finance accountant

receives deposits form the A/R safe and secures it in the Finance safe

• Carry out collection and reporting activities according to specific deadlines

• Generate weekly ledgers in a timely manner

Accounts Receivable and Purchase Order Technician Approved 4/23/24 DA3296

• Maintain accounts receivable customer files

• Prepare daily deposits and properly accounting for all credit/debit card transactions and which line

item charged to

• Investigate and resolve customer queries

• Process adjustments as needed

• Initiate collection efforts and properly allocate payments when past due

• Communicate with customers via phone, email, mail or personally

• Provide assistance in filing all documents

• Primary contact on all payments being processed through the Springbrook System

• Utilizing established systems software, serves as the primary purchase order technician on

behalf of the Shoshone Bannock Tribes.

• Assists the property & procurement manager, contract & grants manager, accounts payable

processor(s), and financial accountants regarding purchase requisitions and supporting

documentation needed for the business processes relating to processing purchase orders.

• Routes purchase orders requiring Property Manager, Sr. Accountant, CFO, FHBC Treasurer

& Chairman signatures as set through the electronic approval process (Laserfiche)

• Creates logs for review, processing, and posting of purchase order batches.

• Answer the telephone and greet the public in a professional cordial manner

• File and assist in auditing of the purchasing cards

• Keep a running track of all credit/debit card payments

• Initiate online bill payments

• Backup for Travel Coordinator

• Other duties as assigned by supervisor.

MUST MAINTAIN STRICT CONFIDENTIALITY OF ALL INFORMATION PROCESSED THROUGH THE
DEPARTMENT INCLUDING RECORDS, REPORTS, DOCUMENTS, CONVERSATIONS, ETC. A breach
of confidentiality will be subject to appropriate disciplinary action, up to and including termination from
employment.

Performance Standard shall include but not be limited to:
Ability to maintain dependable attendance and reliability
Efficient use of public skills to provide quality customer service
Ability to establish and maintain effective working relationship with staff
Ability to work independently with little supervision
Demonstrated knowledge of practices and procedures utilized in environment

Duties and responsibilities will include other activities and areas as needed to carry out position
functions.

QUALIFICATIONS:

Must have a High School Diploma or GED with:

Accounts Receivable and Purchase Order Technician Approved 4/23/24 DA3296

REQUIRED (Grade 9): Working knowledge of general bookkeeping or accounting principles and practice.

OR

Preferred (Grade-10): Must possess all skills listed for Grade 9 plus Associate Degree in Accounting or 2-
year experience.

OR

Preferred (Grade-11): Must possess all skills listed for Grade 9 plus Associate Degree with 2-year
experience or 4-year experience.

Additional Preferred Qualifications

• Must have excellent communication and customer service skills.

• Computer skills must include a working knowledge of word processing and spreadsheets (Excel

• Must be able to type 50 wpm.

Instructions: You must turn in all supporting documents to be eligible for this position you are
applying for.

A complete application must be submitted to the Shoshone-Bannock Tribes Human Resource Department,
P.O. Box 306, Fort Hall, Idaho 83203. Applications can be found online at www.sbtribes.com. Applications
can be sent via email to recruitment@sbtribes.com or faxed to 208-478-3950 and are accepted until 5PM on
the closing date.

Submit a copy of all supporting documents to be eligible for the position you are applying for. For example:
Driver’s License, Tribal ID, High School Diploma/GED, Degree or professional credentials, and other
supporting documents that verify required qualifications.

Telephone calls are not accepted in place of an employment application or letter of interest.

Applicants who have a current application on file, please submit a letter of interest for each position in which
you want to be considered for. The letter should address how you meet each qualification.

Preference will be given to Shoshone-Bannock Tribal member applicants who provide a copy of their tribal
enrollment card. Non-enrolled members and other Indian tribal members must provide a Certificate of Indian
Blood (CIB) to receive preference.

Accounts Receivable and Purchase Order Technician Approved 4/23/24 DA3296

Preference points will also be given during the interview process to veterans who provide documentation of
a DD-214.

Applicants being considered for employment or a political appointment must submit to a pre-employment
alcohol and drug screen prior to being hired or appointed. Refusal to take the test will render the applicant
ineligible for employment or political appointment.

The Shoshone-Bannock Tribes will conduct an employment background check on new employees to ensure
suitability for the position applied for.

Accounts Receivable and Purchase Order Technician Approved 4/23/24 DA3296