Office Manager

Office Manager

Job Summary:

The Office Manager undertakes a range of administrative tasks that support senior managers and/or the department and acts as first point of contact for internal and external queries. 

Essential Functions

• Must be able to perform the essential functions of the position with or without reasonable accommodation.   
• Provides high-level administrative support to Executives as needed
• Performs clerical and administrative tasks including maintaining records, ordering supplies, and food for corporate meetings and events.
• Manages Executive team calendars
• Responds to and sends out meeting requests and ensures schedules are kept up-to-date and accurate. 
• Resolves meeting conflicts and handles reschedules to accommodate more urgent time sensitive requests. 
• Coordinate scheduling of the meeting spaces
• Schedules and attends meetings, taking notes and recording minutes.
• Welcomes and directs visitors and clients.
• Answers phone calls and transfers to the appropriate department.
• Manages incoming mail and correspondence post email.
• Oversee the shredding service, postage machine, and shipping agreements/contracts for all offices
• Completes business expense claims promptly and follows up on reimbursements if necessary.
• Organizes and maintains information that may be sensitive confidential or technical in nature.
• Demonstrates initiative by identifying issues for managers/others.
• Demonstrates working knowledge of departmental functions and applies it to work
• Handle confidential documents
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned. 

Minimum Qualifications

• Excellent verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to work independently.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least 12 months of related experience preferred. 

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.