Office Manager

Signature Supply is a building trade supply distributor in Fishers, IN. We are located in a brand new office within the Hub & Spoke building and are able to offer a flexible, business casual work environment.

We are seeking an individual to fill an available Office Manager position that will organize and coordinate administration duties and office procedures. Your role is to create and maintain a successful work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include vendor relations, purchasing, light bookkeeping, supervision of office employees, inventory management, etc . Previous experience as a Front office manager or Office administrator in the building trades industry would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: supplies, equipment, bills, procedures
• Schedule meetings and appointments
• Ensure proper inventory levels of product in the warehouse
• Organize office operations and procedures
• Vendor relations, including new account set up, relationship management, payables, etc.
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide excellent customer service
• Assist in the onboarding process for new hire
• Liaise with facility management vendor
• Ensure budget guidelines are met and maintained
• Organize job costing and provide profit margin analysis
• Skills

• Proven experience as an Office manager or Front office manager
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular), Experience with Quickbooks is a plus.
• Hands on experience with office machines
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification such as a Bachelors degree is a plus

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office Management: 3 years (Preferred)

Work Location: One location