Purpose:

Responsible for coordinating and managing office functions, including A/R, A/P, Payroll and some HR functions and providing assistance to the Administrator daily. Provides assistance to other department heads and staff as needed. Assists with answering phones and assisting residents, family members and potential clients with clerical duties as needed.

Essential Functions:

Accounts Receivable

• Post resident payments, record on cash log, and ensure timely and accurate input. As well as make daily bank deposits.

• Collect resident payments in a timely manner private, Medicaid, and other balances owed to the company by residents. Develop and implement collection plans, as needed, to deal with collection issues that cannot be immediately resolved.

Resident Information

• Collect new resident information as well as all resident changes. Account for Move-In, Move-Out and Transfers. Collect, compute, and enter arrears charges. Send out resident billings. Enter rate changes and verify accuracy of all charges on resident’s account.

Accounts Payable

• Receive invoices and ensure accuracy of invoice and goods purchased.
• Code invoices and obtain proper authorization.
• Maintain orderly A/P files according to the bookkeeping manual.
• Handles Vendor relationships, including monitoring AP checks/dashboards for proper payment of invoices.

Petty Cash Maintenance

• Distribute funds/payment cards as needed, obtain receipts, count funds, and prepare weekly petty cash/credit card reconciliations.

Payroll/HR

• Process new hire information, terminations, and status changes.
• Monitors and updates time information in the Payroll system and ensures accuracy with all Payroll related items.
• Compute hours from time and attendance device, audit information, and enter into payroll input sheet.
• Ensures proper communications to staff on Benefits, EAP, Payroll related items
• Handles Unemployment responses.

Other

• Organize and maintain all employee files, employment documentation binders and resident financial file in accordance to state and company policies and standards.
• All other duties as assigned by Administrator
• Ensures confidentiality among all items handles in regards to employment matter, pay, and resident information.
• Answering the phones and referring to the appropriate department or person.
• Communicate effectively between departments for special events, vendors, guest meals, visitors, outside providers, and inquiries.
• Follow Marketing guidelines for phone inquiries.

Minimum Eligibility Requirements:

• Working knowledge of computers including Excel, Word, and MS Office is required.
• A desire and willingness to learn new systems.
• Two years bookkeeping experience, including, but not limited to, accounts receivable, accounts payable, and payroll functions is preferred.
• Two year degree in Business or Accounting preferred.
• Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
• Ability to represent the Community in a positive and professional manner.
• Must be able to work effectively in an individual or team setting.
• Must be able to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation.
• Adheres and Promotes to our company mission statement and core values.

Working Conditions (travel, hours, environment):

• Able to work full-time, with possible weekend work.

Physical/Sensory Requirements:

Sedentary Work – Ability to exert 10 pounds of force occasionally, and/or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

OSHA Category Classification:

II: Potential for exposure to bloodborne pathogen