Office Manager

This Office Manager position requires a service minded individual with a can-do disposition, who owns and is responsible for organizing and coordinating administration duties and office procedures at Siteimprove’s Bellevue office. Your role is to create and maintain an outstanding work environment that supports Siteimprove’s unique culture while ensuring high levels of organizational effectiveness, communication, and safety.

This position also includes administrative duties to assist leadership and executive level members of Siteimprove North America.

What you will be doing

Office Manager

• Serves as the point person for office duties including: facilities, mailing, supplies, vendor relationships, errands, etc.
• Liaise with facility management and vendors, including janitorial, maintenance, property management and security services.
• Coordinates with 3rd party vendors with planning and executing catering services for office meetings, events, trainings and executive leadership as needed.
• Troubleshoots and reports building issues/repair needs to facilities and property management.
• Manages proper supply, organize and orders inventories to include, beverage and office supplies, kitchenette areas, office machines, and conference rooms.
• Ensures the conference rooms and common areas are well maintained and properly set for scheduled meetings or events.
• Provides excellent on-site service to external partners, visitors and new employee onboarding while providing a positive experience during correspondence and when they are on site.
• Assist with travel arrangements (flights, lodging, transportation, etc.) for business colleagues and guests as requested.
• Partners with HR and other departments to administer and maintain policies related to the office.
• Handle incoming and outgoing mail, coordinate shipping and receive packages.

Administrative Business Partner

• Manages sensitive information with the highest level of confidentiality.
• Assist with calendar management as needed which includes scheduling appointments, meetings events, calls and other professional engagements.
• Assist with a variety of administrative tasks that include; tracking action items; completing expense reports; developing meeting agendas and presentations.
• Perform research as requested.
• Maintain statuses of current or ongoing projects and manages special ad hoc projects as requested.
• Assist with planning and coordinating on and off-site events (meetings, company parties and outings, business and department related events, conference calls, catering, etc.).
• Superior judgment, professionalism, and poise.
• Performs other related duties as assigned.

What we require of you

• Bachelors Degree preferred or any equivalent combination of experience and training that provides the required knowledge, skills and abilities
• 2 years of office management experience or equivalent
• Monday through Friday, on-site position with opportunities to work remote

What we'll love about you

• Strong oral and written communication skills
• Ability to multi-task and adapt to a fast-paced environment
• Excellent organizational and planning skills
• Solutions focused and process oriented
• Ability to collaborate, engage, and provide support to all levels and departments
• Proven track record of delivering measurable results
• Intuitive, able to anticipate needs and develop options

What you'll love about us

Siteimprove is a people-centric SaaS company driven by the desire to make the internet better for everyone. We take our responsibility as a thought-leader within digital inclusivity seriously as we champion inclusion globally through our business actions and our corporate social responsibility initiatives. Our growth journey comes with plenty of opportunities for personal development and being surrounded by highly talented colleagues means there’s always someone to learn from. We’re a hybrid workplace that nurtures a culture that offers Siteimprovers a high degree of flexibility and enables them to keep their life balanced.

In addition, we hope you’ll appreciate:

• Great and inspiring company culture. Read more about the Siteimprovers and our inclusive, people-centric culture in this section here: https://careers.siteimprove.com/culture/
• Rest and relaxation. 4 weeks paid time off, 11 paid holidays, which includes 1 floating holiday of choice.
• Comprehensive benefits. National medical plan, dental, vision, paid maternity leave, paid paternity leave, HSA, Flex, employer-sponsored short-term, long-term disability, discounts to volunteer plans to meet your family needs, and more!
• Prepare for the future. 401(k) with a company match to provide a better future in your retirement years.
• Development opportunities. We are growing which in turn provides opportunities to grow both personally and professionally.

How to apply

Click on the APPLY NOW button to submit your application.

Siteimprove is an equal opportunity employer

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status

Siteimprove is a global corporation and has developed data practices designed to assure your personally-identifiable information is appropriately protected. Please note that personal information may be transferred, accessed, and stored globally as necessary for the uses and disclosures stated in accordance with our Privacy Policy at https://siteimprove.com/en/privacy/.