Program coordinator

Position Summary

The Opportunity : Skagit Valley College (SVC) is accepting applications for a WorkFirst / Open Doors Program Coordinator position within the Workforce Grants office This position will be housed in Workforce Grants and will be communicating with student's during their enrollment process into the WorkFirst Program and during their time utilizing funding.

Some students may be receiving benefits from DSHS, are experiencing homelessness, are considered low income, or need additional assistance;

it is important for the person in this position to have a student centered philosophy students are the top priority.

This is a, 12-month classified position, working 100% full-time, which is 40 hours per week. The incumbent will work Monday through Friday.

This position reports to the Workforce Grants Manager and will assist with compliance related activities associated with WorkFirst and Open Doors.

The position will work closely with Workforce Grants staff, BEdA Navigators, and Academic Advising staff.

The Location : Skagit Valley College is on the traditional and unceded territories of the Coast Salish People’s, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe.

Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events.

SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission : Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students;

and promotes equitable and thriving communities.

Vision : The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to :

• Equitable student outcomes in access, achievement, and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

Guiding Principles : Respect, Integrity, Open and Honest Communication, Collaboration,

and Compassion.

About SVC : Established in 1926, Skagit Valley College is a comprehensive community college within the (SBCTC) providing associates and bachelor’s degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities.

Our equity goals align with SBCTC’s Vision statement; Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.

SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community.

We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population.

As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services.

Candidates representing all aspects of diversity are encouraged to apply. Skagit Valley College offers :

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching, learning, and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
• Friendly, supportive, and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

WorkFirst Compliance

• Assist with the completion, tracking, and documenting of all attendance for WorkFirst students for compliance with SBCTC.
• This includes Vocational Education students, ELA students (by communicating with their instructors for attendance tracking), and Basic Education students;
• Create and fill out a weekly spreadsheet to track attendance that has been turned in, any excused / unexcused absences, and document these instances in eJAS;
• Communicate with current and future WorkFirst students regarding attendance and reminders when it is due;
• Hold workshops to assist students with the completion of their attendance hours when necessary;
• Assist in the creation of the quarterly attendance forms within FormStack quarterly for each student;
• Assist WorkFirst students with general WorkFirst questions;
• Assist WorkFirst students at the front desk with completion of necessary documents : Service Requests, Applications, etc;
• Other duties as assigned associated with WorkFirst Compliance.

Open Doors Compliance

• Assist with the collection and tracking of attendance for Open Doors compliance;
• Assist with the completion, tracking, and documenting of all attendance for Open Doors students for compliance with OSPI and the contracted school districts.
• This includes students in any of the four pathways GED, High School Completion, College, and Career (by communicating with their instructors for attendance tracking);
• Serve as a back-up support for the front desk when needed to serve students;
• Assist Open Doors students with general Open Doors questions; and
• Assist in monitoring in-person & zoom Study Hall Hours w / students to collect face-to-face hours;
• Other duties as assigned related to Open Doors compliance.

Knowledge, Skills, and Abilities :

Knowledge and / or understanding of :

• Office procedures and practices;
• The mission, values, and core themes of Skagit Valley College;
• Flexibility and ability to accommodate multiple stakeholders with various interests and needs.

Skills :

• Proficiency with Microsoft Office and database programs;
• Demonstrated problem-solving and analytical abilities;
• Written, verbal, presentation, and interpersonal communication skills;
• Excellent customer service, communication and teamwork skills;
• Computer and technological skills including software programs, spreadsheets, databases, and word processing.

Ability to :

• Demonstrate experience in interpreting, reviewing and applying program specific policies, procedures and regulations;
• Accept responsibility for the quality and timeliness of work;
• Work with a tight knit team;
• Use Microsoft Office, the Internet, and search engines;
• Respect and maintain confidentiality;
• Use judgment and critical thinking to resolve problems or issues using principles of collaboration and continuous improvement;
• Make timely decisions without sacrificing quality even under ambiguous circumstances;
• Actively contribute to a work environment that embraces diversity and uses diverse perspectives;
• Address problems and issues in an open, constructive, professional manner;
• Understand and follow applicable laws, regulations, and standards to establish and maintain a safe work environment;
• Effectively organize multiple assignments;
• Effectively communicate information and ideas orally and in writing;
• Promote the welfare and best interests of the students at all times;
• Perform assigned duties consistent with applicable laws, regulations, and goals of the institution, community, and technical college system.

Qualifications

Minimum Qualifications :

• High School Diploma or equivalent;
• Experience working with multicultural and low-income students / clients;
• Experience using Microsoft platforms to track information;
• Experience assisting with projects and tracking mechanisms.

Desired Qualifications :

• Associate's Degree in Psychology, Human Services, Social Services, Education, or related field;
• Prior experience working in a community college environment, particularly Student Services;
• Experience with ctcLink and TargetX systems, or similar CRM platform experience.

Salary is based on Range 40, Step A, $3,477 per month with periodic increments to $4,517 per month. Salary p lacement is typically made at the starting salary for the range .

Placement higher in the range may be considered for qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.

• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at .

Conditions of Employment :

Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer.

By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

• In the interest of providing a healthy, safe, and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
• If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
• This classification is included in the classified staff bargaining unit, represented by the Washington Public Employees Association, WPEA.

Application Procedure :

To be considered for this position, applicants must :

• Meet the minimum qualifications and;
• Submit a complete application to the online recruitment system at that includes the following : The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;

A current resume; (Attachment : Resume)A cover letter addressing how your education and experience relate to the duties and responsibilities of the position (Attachment : Cover Letter).

In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents.

Failure to provide this information may eliminate you from consideration for this position.

Application Deadline : Priority screening will begin after August 14, 2024 . Applications received on or before this date will receive first consideration.

Applications received after the screening date may be considered until the position is filled.

Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process.

Only candidates selected to interview will be contacted.

Benefits

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Last updated : 2024-10-08

Salary : $3,477 - $4,517