What are the responsibilities and job description for the Program Coordinator position at Skoll Foundation?
About the Skoll Foundation
The Skoll Foundation was created by Jeff Skoll in 1999 to pursue his vision of a more peaceful, prosperous, and sustainable world. The mission of the Skoll Foundation is to drive large-scale change by investing in, connecting and celebrating social entrepreneurs and the innovators who help them solve the world’s most pressing problems. Social entrepreneurs are society’s change agents—creators of innovations that disrupt the status quo and transform our world for the better. By identifying the people and programs already enacting positive change throughout the world, the Foundation empowers them to extend their reach, deepen their impact, and fundamentally improve society.
Position Description
This Program Coordinator is a member of the Core Administrative Team and provides direct support to the Portfolio & Investments team. This team is responsible for sourcing and recommending candidates for the Skoll Award for Social Entrepreneurship, monitoring progress of past Awardees, and managing a portfolio of active grants and program related investments. As an administrative contributor, the Program Coordinator assists on a range of projects and tracks multiple deadlines, exhibiting customer focus, effective communication, and seamless planning and execution. The Coordinator’s work is primarily internal with occasional interactions with grantees and partners. We are looking for an individual who has confidence, curiosity and professional competency and who can assist the team with a variety of projects. Our work environment is one in which we place a high premium on conveying our respect to all – both internal clients and external partners.
Responsibilities
- Assist with scheduling internal and external meetings and managing calendars
- Assist with the logistics of meetings and other events, including reserving meeting facilities and catering
- Coordinate and participate in twice weekly internal stand-ups and monthly round- ups for the Portfolio and Investments Team
- Assist with international and domestic travel arrangements, including visas
- Assist with expense reports
- Assist with compiling major documents
- Manage contact information and updates for nominees, Awardees, and partners in SalesForce
- Respond promptly and appropriately, routing as required, to a variety of email, telephone and written communications
- Support team use of technology, such as Salesforce and Microsoft 365, and tools to ensure effective and efficient knowledge management
- Assist with the preparation of reports and presentations
- Assist with special projects as assigned
- Participate in core administrative team efforts to support general foundation meetings and activities
Key Competencies
- Customer/Client Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; follows through with assigned tasks; gets first- hand feedback from key stakeholders and uses it to improve service; establishes and maintains effective relationships with internal customers at all levels of the organization and gains their trust and respect. Has the ability to interact with staff at all levels of the organization and the general public in a professional, courteous and tactful
- Understanding Others: Understands why groups do what they do; picks up the sense of the group in terms of positions, intentions, and needs; what they value and how to support them; can anticipate what is needed as projects
- Planning: Accurately scopes out length and difficulty of tasks and projects; breaks down work into the process steps; pays attention to the details; develops schedules; works independently with minimal supervision; anticipates and adjusts for problems and roadblocks; communicates delays; and handles roadblocks with
- Process Management: Good at figuring out the processes necessary to get things done; knows how to organize activities; tracks multiple projects and meets deadlines, understands how to separate and combine tasks into efficient work flow; and gets more out of fewer
Qualifications
- Minimum of 3-5 years progressively responsible administrative experience required
- AA degree or equivalent desirable
- Proficient in Microsoft Excel, Word, Outlook, PowerPoint and performing research on the Internet; experience with Salesforce a plus
- Demonstrated ability to learn new software applications
- Demonstrated ability to operate standard office machines and equipment
Interested? Email a cover letter and resume to hr@skoll.org. Please include “Program Coordinator PI” in the message subject line.