What are the responsibilities and job description for the Billing Administrator (1723) position at SMX?
Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, DC Metro, Florida, Hawaii, Maryland, and Massachusetts.
Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face.
SMX is looking for a Billing Administrator to join our team! This position is 100% remote.
Ideal candidate is willing to dig deeply into details, thrives in a fast-paced environment and has the ability to assess the big picture. The Billing Administrator will be doing complex invoicing as well as contract close-outs, collection efforts of past due invoice, unbilled analysis and account reconciliations. Excellent opportunity to grow and develop in an expanding organization!
The Billing Administrator will:
- Prepare invoices of various types (FFP, T&M, CPxx) to include retro rate adjustments
- Prepare and analyze schedules for accounts receivable and unbilled receivables
- Maintaining compliance with GAAP, FAR, and DCAA
- Review and analyze preliminary and final customer invoices and related documents, including Prime and Subcontractor labor, material and ODCs
- Performing collection efforts on Account Receivable items that are overdue
- Work with the customer on identified issues regarding the final invoice, including answering questions, making corrections, and managing funding issues
- Work collaboratively with the various departments ex. (Finance, Contracts, Program Managers) to build relationships and solve problems
- Project setup review to ensure accurate billing
- Support internal and external audits with DCAA/DCMA, and other outside audits as required
Required Skills and Experience:
- Clearance Required: None. US Citizenship required for work under DoD contracts.
- 2-5 years of accounting experience in a government contracting environment
- High School/GED; Preference will be given to candidates with a BS in Accounting, but Finance and other Business Administration degrees will be considered.
- Deltek Costpoint – Billing and Projects Module experience
- Organized and self-motivated
- A strong attention to detail with a focus on analytics
- Strong oral and written communication skills
- Must be able to work independently with minimal oversight
- Must be effective managers of time, due to short turnaround time for invoicing
- Proficiency in MS Office Suite, especially in using Word, Excel, and PowerPoint
- Must be able to effectively meet deadlines and prioritize work assignments for efficiency
- Knowledge of Invoicing is required
- Familiarity with Government Invoicing requirements is desired
#LI-REMOTE #LI-ES1
SMX is committed to hiring and retaining a diverse workforce. All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information. Selected applicant will be subject to a background investigation. SMX is an Equal Opportunity/Affirmative Action employer.
Vaccination within 60-days of hire, or an approved accommodation, is a requirement of the position per Executive Order 14042 (unless precluded by State law). If a candidate is not vaccinated, they may request an accommodation once offered the position, and the accommodation must be granted prior to the employee starting in the position. Candidate will have 60 days to get vaccinated.
