Secretary senior

Job summary

Do you have a proven track record in providing strong administrative support? Are you looking for a new and exciting opportunity to work within the Capital Projects team?

The Capital Projects Team at Somerset NHS Foundation Trust are looking for a Senior Secretary to join the Administration team.

You'll join our experienced Capital Projects Team in supporting the delivery of our exciting and ambitious Capital Programme.

This is a rare and exciting opportunity where you can help build the future of the NHS for the population of Somerset.

Full or part time hours will be considered (up to hours per week) Monday to Friday. Flexible working is required with opportunities to work from home / remote working.

PLEASE NOTE : HIGH NUMBER OF APPLICANTS MAY MEAN WE CLOSE THIS ROLE EARLY.

Main duties of the job

You'll work with colleagues across the team and the Trust, providing high quality, proactive and reliable secretarial support.

You'll have the satisfaction of being part of a team delivering major projects across the Trust with the knowledge that your work is having a positive impact on patient care.

The team supports projects to improve facilities in any of our acute, community or mental health services across Somerset.

This includes the New Hospitals Programme and Surgical Centre at Musgrove Park Hospital, creating state-of-the-art facilities offering patients safe, effective and personalised care.

Within our community hospitals and mental health facilities there are numerous smaller schemes that support ongoing patient care and service developments along with major projects at Yeovil District Hospital.

You'll work closely with the Admin Team Leader to provide administrative support to the capital projects team.

We are looking for someone with sound administrative experience, excellent attention to detail and it is essential that you have proven experience with minute taking at a high standard.

You will have strong organisational and prioritisation skills with clear, confident communication underpinned by a proactive and can-do approach.

About us

As an organisation, Somerset NHS Foundation Trust offers employees a wide range of benefits including flexible working, NHS pension scheme, generous annual leave allowance and a commitment to career development.

You will be eligible for our Blue Light Card and a wide range of NHS exclusive shopping & leisure discounts.

We are proud of our skilled, diverse workforce and as an inclusive employer we welcome applications from all backgrounds.

Working in Somerset enables you to enjoy the idyllic countryside, areas of outstanding beauty and stunning coastlines whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.

There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable.

Somerset offers the countryside and the cosmopolitan - there is truly something for everyone!

Job description

Job responsibilities

For full details, please look at the job description attached

Please note this vacancy may close early if we receive a high number of applications.

Person Specification

Qualifications & Training

Essential

• Relevant qualification to vocational Level 3 o r NVQ3 or RSA3 secretarial / administration or equivalent experience
• Experience of Excel and PowerPoint
• Management of email

Knowledge

Desirable

• Use of software such as MS Access / Project / Publisher / Adobe Photoshop / Adobe Acrobat
• Internal knowledge of the Trust
• Finance and Procurement processes (Integra)

Experience

Essential

• Minute taking to high standard
• Proven experience as an Administrator or Secretary

Desirable

• Organising large meetings / events
• Project Management

Communication, Skills & Ability

Essential

• Evidence of a good standard of literacy / English language skills
• Managing a busy workload

Desirable

• Articulate with highly developed verbal and written communication skills including the ability to understand complex material and concepts

Last updated : 2024-05-23