What are the responsibilities and job description for the Admin Assistant, Marketing position at Sony Music Entertainment US?
About Sony Music Entertainment
At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.
Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.
Sony Music Entertainment is a member of the Sony family of global companies.
The Administrative Assistant, Marketing is responsible for providing administrative support to the Marketing Department for Ultra Records and helping to ensure the efficient day-to-day operation of the department.
What you'll do:
- Schedule meetings, arrange travel and provide admin support for the Marketing Department.
- Act as a liaison between Product Managers, Finance department and a wide array of internal and external contacts including senior management, outside industry contacts, vendors, artist managers, internal departments, etc.
- Build and maintain relationships with the vendors, artists, management, marketing departments, as well as executives and other departments within the company.
- Create copy & maintain mailing and e-mail lists, databases, files and other assets for the department.
- Setting up artist buy links and pre-save campaigns
- Assist with gathering metadata and other materials for pitching music to DSP editors.
- Assist with DSP pitch forms.
- Taking minutes for weekly meetings.
- Update weekly status reports and sales information on behalf of Ultra artists.
- Help coordinate and manage budgets, promotional trips, travel, work orders and marketing plans for artists.
- Coordinate with the Finance Department and Marketing Product Managers to:
- Set up new vendors – including collecting and reviewing relevant tax documentation.
- Create purchase orders (POs).
- Process and prepare invoices for payment.
- Assist with maintaining and tracking of marketing budgets.
Who you are:
- You are an enthusiastic and organized individual with previous admin experience in marketing or a related field.
- You must be a team player; have the ability to create & maintain strong relationships with co-workers, artists, managers, attorneys, etc.
- Being passionate about electronic music is a plus!
What we give you:
- You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
- A modern office environment designed to foster productivity, creativity, and teamwork
- Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
- Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
- We invest in your professional growth & development
- Time off for a winter recess
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.