Site Director

To plan, organize, direct, control, and ensure the highest level of customer service for families, staff, and visitors in all SoulShine initiatives. The Site Director is responsible for the day-to-day and overall operations of the facility, ensuring compliance with local, state, and federal guidelines while supporting our mission.

ESSENTIAL CHARACTERISTICS:
Professional, customer-service oriented, compliant, dedicated, strategic, organized, personable, objective, authoritative, accountable, and able to delegate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

TEACHER & TEAM SUPPORT:

• Integral to talent acquisition within subordinate and contractor positions, including requesting new hires, overseeing recruitment, interviewing, screening, approving, and hiring

• Oversees and finalizes working interview for applicants using the Working Interview: Teacher Evaluation Form

• Mentor and provide guidance to new hires on the job

• Conducts verbal and written performance evaluations of all reports using the 90-day SoulShine Employee Evaluation Form

• Oversees the performance evaluation process as led by the Associate Directors

• Conducts disciplinary action and terminations as required with HR Director (OPS18-Procedure-Employee Termination // OPS18-Checklist-Employee Termination)

• Visit each classroom at least twice daily, in order to:

  • Monitor teacher performance,

  • Monitor curriculum delivery, including delivery of lesson plants, inclusion or permaculture ideals, and

  • Monitor teacher interactions with children, including levels of enagement and presence.

• Oversee curriculum changes, uptake by teachers, and delivery to students by the curriculum team

• Ensure curriculum boards are up-to-date

• Makes sure classroom binders are used properly (Ori sending links to binder docs)

• Mentor and coach teachers on the job

• Facilitates and conducts weekly management meetings and monthly staff meetings

FAMILY INTERACTIONS:

• Greets families upon arrival daily

• Conducts parent conferences (link?) waiting to hear back from Kate

• Communicate with parents and staff via email on any issues, concerns, questions, and/or feedback

• Work in conjunction with the Receptionist to inform parents whenever their child is ill or has been exposed to a communicable disease (illness letters)

• Create and submit incident reports (link?) n/a - incident reports are logged through brightwheel...i could type out instructions on how to navigate to that tool, dos and donts of documenting incident reports?

SCHOOL OPERATIONS:

• Man the telephones daily

• Ensures that school is fully staffed for operations every open day

• Manage teacher callouts

• Find coverage and request teacher substitutes as needed SoulShine Staff Contacts doc

• Covers and communicates all personal and management team absences.

• Responsible for Opening procedures and operations daily § OPS18-Procedure-Classroom Opening, , § OPS18-Tasklist -Classroom Opening

• Startup Procare Kirkwood's Opening Checklist and Decatur's Opening Checklist

• Assist setting up classrooms as needed

• Redirects dropped off student files as appropriate

• Ensure all infant classrooms have puree for the day

• Manage ratios until full staff arrives according to the mandated requirements stated in Staff:Child Ratios and Supervision in the BFTS Rules and Regulations (page 61)

• Keeps fully apprised of all activities in the school

• Remains visible and accessible to Team Members and parents

• Approves time cards for team members; approves overtime

• Oversees all operations of assigned SoulShine facility and programs according to SoulShine and state licensing guidelines.

• Oversees management of the school in conformance with all state and local regulations.

• Ensure building security: Change door and alarm codes, keypads on, ensure locked doors, check cameras, and communicate security repair needs (create new security checklist) i can create this along with any others and would like shannon, cindy and kate to review for safe measures

• Check in students as needed on BrightWheel

• Evacuate per emergency protocols (link?) Kirkwood's Emergency Plan of Action and Decatur's Emergency Plan of Action - Decaturs has not been filled out since the doc was created. cindy or tranae will know best how to fill this out

• Secure all medicines and medicine cabinets

• Handle child injuries and incidents and inform parents

ADMINISTRATION:

• Create and fill in beginning daily notes (link?) Kirkwood Daily Notes - i dont have decaturs, cindy or tranae should be able to give you the link

• Ensure curriculum boards are up to date

• Maintain classroom binders (link?) n/a - i can create a checklist that can be use as reference for what each child needs in the binder.

• Ensure posting of regulatory notices

• Complete and submit substitute teachers paperwork

• Responsible for contractor contact and scheduling as needed for maintenance and repairs

• Monitors, manages, and limits employee overtime

• Gives input for salary increases, overtime pay and payroll deductions.

• Write checks for substitute teachers payroll (only)

• Approves all Time Off and Paid Time Off

• Submit any employee changes (terminated, new hires, teacher classroom changes, etc.) for website updates to Webmaster

• Maintain immunization records

• Use the placement docs to reference future graduations and new students by date, and prepare accordingly

• Gives input into event planning (field trips, family work days, holiday events, etc.)

• Gives input into Staff event planning (team building events, staff meetings, early close events, etc.)

HEALTH & SAFETY:

• Ensure all safety and health standards are met as required by health and licensing

• Release students as needed for fever or signs of sickness

EDUCATION, LICENSING, & QUALIFICATIONS:

• A college degree, preferably in childcare education

• 5 Years experience in childcare or education industry

• Must have extensive knowledge of childcare management and early education

• Must have the business skills to manage the administrative, operational, and financial aspects of the facility

• Complete an approved Georgia Department of Early Care and Learning, 40-hour Director Training (upon joining SoulShine)