What are the responsibilities and job description for the Event Coordinator position at Southern Hill Farms?
Full Time Event Coordinator
Southern Hill Farms is a family owned and operated u-pick farm located in Clermont, FL. Due to continued growth, we are seeking to add a talented and motivated Event Coordinator to organize outstanding and unforgettable events. The coordinator will provide support for event development, planning, execution, and post-event management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client’s tailored requirements. This is a full -time position requiring full availability including evenings, Saturdays and Sundays. Schedule flexibility is available during the summer months.
Southern Hill Farms is a Non-Smoking / Non-Vaping property
Required Qualifications:
- 2 years of employment experience in an Event/Catering environment
- A post-secondary education, such as a degree in Business, Communications, Public Relations, Marketing or Hospitality Management
- A professional demeanor and ability to stay calm under pressure
- A proven aptitude for exceptional customer service
- Must be comfortable working outdoors in various weather conditions
- Must be able to lift 10-30 lbs.
- Must be legally qualified to work in the U.S. (proof of eligibility is required upon employment)
- Must be willing to complete a background check
Required Skillset:
- Demonstrate ability to effectively interact with people of diverse socioeconomic, cultural, and ethnic backgrounds
- Service-oriented event management style with professional presentations skills
- High energy
- Effective in providing exceptional customer service
- Clear concise written and verbal communication skills
- Excellent organizational, interpersonal, and administrative skills; ability to multitask
- Problem-solving
- Effective time management, ability to meet deadlines
- Attention to detail
- Soft skills such as empathy, active listening, critical thinking, problem solving, and more
- Negotiation capabilities
- Southern Hill Farms is a working farm which may encounter situations with the crops, harvesting, and weather. Must have the ability to adapt with the occurrence.
Responsibilities:
- Meeting with clients to identify their requirements and expectations for event
- Create an event proposal that fits the client’s requirements
- Sticking to a budget as laid out with the client
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Scheduling employees for the event and working with catering
- Ongoing communication with the client to keep them up to date on any changes
- Adjusting event accordingly based on guest concerns and feedback
- Serving as the main contact point for all problems that arise at the event
- Manage all event set-up tear down, and follow-up processes.
- Day-to-day administrative work such as issuing invoices for collection of the payment
- Networking and creating future sales opportunities at the event
Job Type: Full-time
Benefits:
- Employee discount
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Clermont, FL 34714: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Associate (Preferred)
Experience:
- Events management: 2 years (Preferred)
- Customer service: 3 years (Preferred)
Work Location: One location