Accounts Payable Clerk

: Processes invoices and payments on behalf of condominium and homeowner association clients ensuring accuracy and timeliness in a fast-paced environment. Creates invoices for ancillary activities (i.e. parking rentals, back-billed legal expenses, etc.) according to client practices.

: Perform a number of duties related to the collection, recording and processing of invoices and payments and all other balance related transactions. Basic knowledge of computers and word programs needed. Must have excellent communication skills and be personable. Additional duties, may include the following:

· Receive and forward for processing all vendor invoices daily.

· Review and validate invoice for number, amount, work description, general ledger expense code.

· Research invoices for duplication, progress payment, etc.

· Verify that supporting documentation meets internal criteria.

· Communicate with community managers on any issues with presented AP request.

· Interact with vendors to secure W-9 and other corporate documents and update in software.

· Prepare 1099 forms annually.

· Address stale/uncleared items in accordance with company policy.

· Interact with utility and insurance companies to enroll in ACH/auto-debit.

· Assist with new client onboarding by preparing introductory correspondence to vendors.

· Prepare documents for year-end audits/reviews (expense testing)

· Resolve payment discrepancies, as appropriate, by posting adjusting entries.

· Submit appropriate owner refund requests for processing via Accounts Payable process.

· Perform other tasks at the direction of leadership.

:

· Ability to work effectively and efficiently in a dynamic and detail-oriented environment.

· Ability and flexibility to prioritize and reorganize multiple ongoing tasks & projects.

· Strong interpersonal and organizational skills.

· Exhibit high energy and a positive attitude with the ability to collaborate well with internal and external clients.

· Ability to communicate verbally and written in a clear and concise manner.

· Ability to work independently with little supervision.

· Ability to make decisions and follow instructions.

· Reliability and punctuality are a must.

· Familiarity with homeowner associations and condominiums is a plus.

: Full-time

Minimum of high school diploma or GED. Florida Community Association Manager License (or completion of prelicensure requirements) is a plus.

Proficient with Microsoft Office suite and web-based applications and a high comfort level with general office machines (copiers, scanners, phones, etc.). Experience with industry specific software and account products (VMS, Vantaca, Strongroom/AvidXchange, etc.) a plus.

The staffing environment for this position is that of a clerical or office setting. This position routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets, etc. This is a largely sedentary role, however sufficient mobility to access various locations throughout the community is necessary.

401(k) with employer contributions, group health insurance, paid time off. Salary range commensurate with experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Experience level:

• 3 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Ormond Beach, FL 32174: Relocate before starting work (Required)

Work Location: In person