Project Coordinator

Position Overview:
We are seeking a highly organized and proactive Project Coordinator to join our dynamic construction team. The ideal candidate will support Project Managers and field teams with a range of administrative and operational tasks to ensure the smooth progression of projects. This role involves managing ERP data entry, coordinating field crew activities, maintaining equipment and material records, and providing administrative support. If you thrive in a fast-paced environment and have a background in construction or mechanical systems, we want to hear from you!

What You’ll Do:

• ERP System Data Entry and Reporting (COINS):
• Enter and manage change orders, subcontract agreements, subcontract change orders, labor feedback, and job cost reports.
• Scheduling & Field Crew Support:
• Assist Project Managers with updating and entering construction schedules using MS Project.
• Compile drawing packages and ensure timely delivery to Foremen/General Foremen.
• Manage site access, control, and crew badging (including Red Badge submissions).
• Submit overtime requests and organize daily crew reports, updating attendance logs.
• Submit and maintain weekly staff and crew rosters, updating field organizational charts.
• Material and Equipment Management:
• Maintain live inventory lists for tools and consumables.
• Support field teams by updating equipment logs and creating/manage labels for welders, bonders, and other equipment.
• Document Control & Support:
• Review, submit, and track RFIs (Requests for Information).
• Manage drawing downloads in Procore and oversee print management.
• Administrative Support:
• Assist with IT requests, manage office phones, and coordinate Amazon orders for office supplies.
• Collaborate with site APA/Admin to ensure smooth office operations.
• Subcontractor & Purchasing Management:
• Assemble and track subcontracts, change orders, insurance documents, billings, lien releases, and certified payroll.
• Issue and track purchase orders, monitor material arrival dates, and receive materials through the web-based purchasing database.
• Collect and review timecards for union personnel and maintain accurate manpower lists.
• Project Reporting & Closeout:
• Assist Project Managers with creating and tracking daily field reports, including equipment logs and drawing packages.
• Gather and submit customer-specific contractual and permit requirements (e.g., city licenses, certificates of insurance, safety programs).
• Analyze open commitments at project closeout and ensure all costs are settled with subcontractors/vendors before project closure.

What You’ll Need to Be Successful:

• Proficiency with MS Project, Procore, and COINS (or similar ERP system) is preferred.
• Ability to organize and manage multiple priorities with attention to detail.
• Familiarity with construction scheduling, RFI tracking, and field crew management.
• Knowledge of mechanical systems and technical drawings is highly beneficial.
• Strong communication skills to liaise between project managers, field staff, and subcontractors.
• Solid Excel skills and experience with general administrative tasks.

What You Bring to the Table:

• Education & Experience:
• Associate degree (AA) preferred or equivalent experience.
• Minimum of 2 years of related experience, preferably in construction or mechanical systems.
• Skills & Abilities:
• Strong verbal and written communication skills to facilitate smooth communication across project teams.
• Excellent time management, organizational, and multitasking skills.
• Strong problem-solving and analytical abilities.

YOU Matter 

PEOPLE FIRST: BUILDING TALENT BY DESIGN 

At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels. 

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued. 

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE, SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY. 

Benefits: 

As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family: 

• 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting 
• Annual incentive program based upon performance, profitability, and achievement 
• Medical, Dental, Vision Insurance – 100% Paid for Employee 
• Term Life, AD&D Insurance, and Voluntary Life Insurance 
• Disability Income Protection Insurance 

• Pre-tax Flexible Spending Plans (Health and Dependent Care) 
• Holidays/Vacation/Personal Time/Life Events Leave 
• Numerous training opportunities and company paid membership for professional associations and licenses 

Pay:  Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For (Colorado/New York City/California/Washington) this ranges from $XX,XXX.XX-$XXX,XXX.XX plus annual incentive, benefits and retirement program as outlined above. 

For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN  

To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland 

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. 

**All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ** 

**We are not able to offer sponsorship of employment at this time** 

If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.