Office Manager

About us

Southwest Georgia Area Health Education Center (SOWEGA-AHEC) is a non-profit organization dedicated to improving access to healthcare in the southwest region of Georgia. Established in 1990, SOWEGA-AHEC collaborates with healthcare providers, educational institutions, and community partners to address the region's health professional workforce shortages and improve access and quality of care for underserved populations. SOWEGA-AHEC offers services and programs designed to support healthcare professionals, students, and communities.

Job Description:

The highly organized and detail-oriented Office Manager oversees the day-to-day administrative operations of the office, provides high-level support to the Executive Director, and provides general assistance to the staff. The Office Manager plays a key role in ensuring the smooth functioning of the office environment.

Responsibilities:

• Answer phones, respond to emails, and handle correspondence.
• Greet visitors and direct them to the appropriate person or department.
• Maintain office supplies inventory and manage the interior and exterior office facilities to ensure an efficient, clean, organized workspace.
• Maintain knowledge of all office equipment and coordinate tech support as needed.
• Human resource responsibilities: benefits administration, assisting in the recruitment process by scheduling interviews, coordinating candidate communication, and facilitating onboarding for new hires. Maintains current knowledge of Federal and State HR regulations to ensure compliance.
• Provide high-level administrative support to the Executive Director by conducting research, preparing statistical reports, handling information requests, preparing correspondence, arranging conference calls, and scheduling meetings.
• Liaison between the Executive Director and the Board of Directors. Schedules, prepares, and attends board meetings. Records and distributes minutes and reports.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with program and special event planning (migrant farmworker, workforce development, and health promotion), creating special events flyers and promotional items.
• Provide maintenance, content and updates to the web page and manage social media platforms.
• Perform other duties as assigned.

Requirements:

• Five years’ experience in an administrative or office management role.
• College degree required.
• Proficiency in online QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and oral communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
• Attention to detail with an exceptional level of accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Reliable vehicle and willingness to travel on occasion.

Benefits Include:

Health Insurance (medical, dental, vision), Paid Time Off (holidays, vacation, and personal time), Disability Insurance. retirement plans including a 403(B) and time-vested Simplified Employee Plan (SEP), optional Life and Flexible Spending Account (FSA), and access to company car.

How to Apply:

Please submit your resume and cover letter to info@sowega-ahec.org with the subject line "Office Manager Application." In your cover letter, please include why you are interested in this position and how your skills and experience make you a good fit for the role.

Equal Opportunity Employer:

SOWEGA-AHEC is an equal-opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive work environment where all employees feel valued, respected, and supported.

Job Type: Full-time

Pay: Up to $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 5 years (Preferred)

Ability to Commute:

• Albany, GA 31707 (Required)

Ability to Relocate:

• Albany, GA 31707: Relocate before starting work (Required)

Work Location: In person