Office Manager

SPECIAL OLYMPICS SOUTH DAKOTA

FULL TIME OFFICE MANAGER

JOB DESCRIPTION

GENERAL STATEMENT OF DUTIES:

Perform clerical work coordination of a variety of functions within the Special Olympics Office.

REPORTS TO:

Direct supervision by President/CEO.
______________________________________________________________________________________

DUTIES AND RESPONSIBILITIES: (Listed examples may not include all tasks to be assigned).

1. General Duties:

a. To coordinate office activities with President/CEO on a daily basis.

b. Have working knowledge of all office machines and office equipment.

c. Correspondence for all the office staff as indicated by the President/CEO.

d. Responsible for ordering and receiving all office supplies with President/CEO.

e. Responsible for contacting appropriate business for annual maintenance and/or repairs as

needed

f. Maintain accounting and up to date procedural manuals.

2. Mail:

a. Responsible for opening mail on a daily basis with the President/CEO.

b. Maintain and update all mailing lists on computer including SOI removals. Process the SOI

High Dollar Report

c. Deliver outgoing mail to box for daily pick-up.

d. Responsible for adding postage and supplies as needed to the postage machine.

3. Bookkeeping:
a. Receipt and deposit all incoming funds in a timely fashion.

b. Receipts/"Thank You" mailed out on a daily basis.

c. Update all Financial Records on a timely basis.

d. Process all invoices and accounts payable vouchers with proper verification.

e. Write checks for invoices, payroll, and other expenses as

authorized by President/CEO.

f. Process all Unified Champion School receipt submissions
g. Submit all checks to President/CEO.

h. Update invoice files after payments have been remitted.

i. Prepare payroll (PTO tracking), taxes and benefits for staff bi-monthly. j. Provide all financial information for the Annual Audit.

k. Maintain accounting up to date procedural manuals.

Special Olympics South Dakota
800 E. I-90 Lane, Sioux Falls, SD
Tel 1 605 331 4117 ∙ 1 800 585 2114 Created by the Joseph P. Kennedy, Jr. Foundation Authorized and Accredited by Special Olympics International for the Benefit

of Citizens with Intellectual Disabilities
Fax 1 605 331 4328 www.sosd.org

4. Receptionist:

a. To answer telephone and greet visitors as needed.

b. Take messages for staff as needed.

c. Supervise part-time receptionist staff member

5. Computer/Copier:

a. Responsible for updating, inputting and printing data as requested.

b. Responsible for notification regarding maintenance of copier.

c. Responsible for IT updates and communicating with business regarding IT.

6. Inventory/Maintenance:

a. Responsible for ordering and receiving Office Supplies with President/CEO.

b. Responsible for contacting appropriate business for annual maintenance or repairs as

required.

7. Other Duties:

a. Help with any events on an as needed basis.

b. Assist with the Unified Champion Schools programs as it relates to your position.

c. To perform any other duties as required or assigned by President/CEO.

Note: This position would include minimal travel. Due to the extensive evening, weekend and travel assignments of many of the staff, along with other requirements of the position, the 8:00 – 5:00 concept of work time-frame is challenging to consider. The staff of Special Olympics South Dakota is required to operate with a time frame of whatever it takes to insure quality results.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.

Employment by Special Olympics South Dakota, Inc. (“SOSD”), a South Dakota not-for-profit corporation, is not based on a contract and is strictly on an “at will” basis. Employees of SOSD are not guaranteed employment for any definite period. SOSD reserves the right to transfer or terminate employees at any time with or without cause. The employment of all employees may be terminated at the will of

SOSD.

Revised 8-2023

Special Olympics South Dakota
800 E. I-90 Lane, Sioux Falls, SD
Tel 1 605 331 4117 ∙ 1 800 585 2114 Created by the Joseph P. Kennedy, Jr. Foundation Authorized and Accredited by Special Olympics International for the Benefit of Citizens with Intellectual Disabilities
Fax 1 605 331 4328 www.sosd.org

Job Type: Full-time

Pay: $18.59 - $22.39 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Sioux Falls, SD 57104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 2 years (Preferred)

Work Location: In person

Salary : $19 - $22