What are the responsibilities and job description for the Meeting Event Planner position at SPECTRAFORCE?
Title Meeting Planner I
Duration: 06 Months (Potential Extension)
Location/Site: US-IL-Lake County (AP31, 1 N Waukegan Road, North Chicago, IL)
5. Remote, 100% Onsite, or Hybrid Onsite Schedule: Hybrid schedule—
In office 3 days (Monday, Tuesday, Thursday); Remote (Wednesday & Friday)
6. What are the top 3-5 skills, experience or education required for this position:
1. Strong organizational skills
2. Ability to manage multiple project deadlines
3. Excellent verbal and written communication
4. Customer focused—Demonstrating customer focus and understanding needs of
customers
5. Experience in Cvent meetings management software
The meeting coordinator is responsible for providing support to meetings and congress related administrative tasks.
Responsibilities:
• Create web-based registrations for meetings and events in CVent meetings management software
• Work with Business Owner and Meeting Planner to determine e-communications (invitations, reminders, confirmations, final confirmations etc.) required for each event
• Assist Business Owner to ensure Attendee Lists are completed/in approved format
• Create and send standard and/or custom registration reports for Meeting Planners, TPV’s and/or Business Owners
• Coordinates meeting registration and housing administration
• Create print or electronic sign-in sheets for all HCP-attended sessions (by date/event)
• Create and print onsite materials (name badges, table tents, etc.) required with due dates. Ensure availability of printed material before meeting. Responsible for print and delivery.
• Manage effective communication with several levels of cross-functional stakeholders, such as: business owners/internal customers, field personnel, and various supporting departments
• Other duties as assigned
Qualifications:
• Minimum Education: BA/BS preferred or equivalent work experience.
• Minimum Work Experience: 2 years of related work experience.
• Hospitality industry background and / or experience or previous work experience in meeting / convention coordination
• Desired qualifications:
o Strong organizational skills
o Ability to manage multiple project deadlines
o Cross-functional collaboration; Ability to build relationships and collaborate with others inside and outside the department
o Good communication skills (written and verbal)
o Demonstrates high level of initiative and ability to work independently in a fast-paced environment
o Experience in CVent meetings management software
o Problem Solving: Ability to solve routine problems of moderate scope and complexity following established procedures, policies, and guidance documents.
o Customer Focus: Consistently demonstrates customer focus and understands needs of key customers. Awareness of TypeCoach methodologies when interacting with customers.
Salary : $20 - $23
