What are the responsibilities and job description for the RE Records & Portfolio Spec position at Spectrum?
JOB SUMMARY
The RE Records & Portfolio Specialist serves as a key member of the Real Estate Records and Portfolio Management team. The Records and Portfolio Management team supports a broad and diverse set of needs from basic management of lease abstractions and critical dates to full financial management of landlord invoices and reconciliation audits, providing comprehensive knowledge and access to data across the portfolio that enables our company to make strategic real estate decisions that support and enhance our core business. Our portfolio consists of approximately 25 million square feet and approximately 3,400 properties, ranging in size, scale, complexity and use.
This position is responsible for day-to-day lease administration services within an assigned area of Charter’s owned and leased portfolio. With an intense focus on data integrity, accuracy and process consistency, this position will partner with teams within Corporate Services, business stakeholders and legal counsel.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently supports all efforts to simplify and enhance the customer experience
Property and lease administration services, which may include:
Abstract and interpret commercial lease documents (leases, amendments, subleases)
Rent analysis and rent payment processing
Vendor/landlord relationship management
Resolve of rent and other landlord/tenant issues
Review annual landlord reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance
Data entry and data management of lease documents
Track and maintain critical dates
Respond to questions with regard to procedures, lease interpretation, and billing calculations
Scan documents, open/distribute mail
Monitor central lease administration mailbox
Special projects as assigned by manager
Perform other duties as requested
REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Prior experience with using a lease administration database
Ability to interpret complex commercial lease language
Demonstrated financial/analytical skills
Demonstrated oral and written communication skills
Demonstrated organizational skills
Attention to detail
Desire to learn and grow
Ability to work independently with minimal supervision and within a team to build relationships and interact effectively with business partners
Ability to multi-task, work successfully under pressure and effectively manage time and workload Advanced proficiency in Microsoft Office (Word, Excel, and Outlook) with the capability to master company specific databases / programs
Required Education
Bachelor’s degree or equivalent years of experience
Required Related Work Experience and Number of Years
Real Estate experience 2
PREFERRED QUALIFICATIONS
Preferred Skills/Abilities and Knowledge
WORKING CONDITIONS
Office environment
The RE Records & Portfolio Specialist serves as a key member of the Real Estate Records and Portfolio Management team. The Records and Portfolio Management team supports a broad and diverse set of needs from basic management of lease abstractions and critical dates to full financial management of landlord invoices and reconciliation audits, providing comprehensive knowledge and access to data across the portfolio that enables our company to make strategic real estate decisions that support and enhance our core business. Our portfolio consists of approximately 25 million square feet and approximately 3,400 properties, ranging in size, scale, complexity and use.
This position is responsible for day-to-day lease administration services within an assigned area of Charter’s owned and leased portfolio. With an intense focus on data integrity, accuracy and process consistency, this position will partner with teams within Corporate Services, business stakeholders and legal counsel.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently supports all efforts to simplify and enhance the customer experience
Property and lease administration services, which may include:
Abstract and interpret commercial lease documents (leases, amendments, subleases)
Rent analysis and rent payment processing
Vendor/landlord relationship management
Resolve of rent and other landlord/tenant issues
Review annual landlord reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance
Data entry and data management of lease documents
Track and maintain critical dates
Respond to questions with regard to procedures, lease interpretation, and billing calculations
Scan documents, open/distribute mail
Monitor central lease administration mailbox
Special projects as assigned by manager
Perform other duties as requested
REQUIRED QUALIFICATIONS
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Prior experience with using a lease administration database
Ability to interpret complex commercial lease language
Demonstrated financial/analytical skills
Demonstrated oral and written communication skills
Demonstrated organizational skills
Attention to detail
Desire to learn and grow
Ability to work independently with minimal supervision and within a team to build relationships and interact effectively with business partners
Ability to multi-task, work successfully under pressure and effectively manage time and workload Advanced proficiency in Microsoft Office (Word, Excel, and Outlook) with the capability to master company specific databases / programs
Required Education
Bachelor’s degree or equivalent years of experience
Required Related Work Experience and Number of Years
Real Estate experience 2
PREFERRED QUALIFICATIONS
Preferred Skills/Abilities and Knowledge
WORKING CONDITIONS
Office environment
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